Project Administrator

Service Location: Heathrow (Office-based, Full-time)

Reporting to: Project Manager

Job Purpose

The Administrator will be responsible for delivering an efficient and professional administrative service to a priority project team.

Duties to include, but not limited to:-

• Manage incoming communications including telephone calls and emails.
• Set up project files and ensure all details are accurately recorded.
• Assist in preparing all necessary project documentation.
• Maintain project files with all required information.
• Create purchase orders as required for the project.
• Liaise with suppliers and hire companies, including chasing outstanding equipment.
• Arrange off‑hire of equipment and follow up to ensure timely collection.
• Handle initial invoice queries with suppliers.
• Support the administration of various forms and processes, including:
• New project entries into CSS
• Payment plans
• Installation schedules
• Manage delivery confirmations and return documents to suppliers.
• Prepare commissioning and SAT (Site Acceptance Test) packs.
• Prepare and issue O&M (Operation and Maintenance) documentation.
• Organise travel arrangements for staff when required.

Essential Requirements

• Excellent telephone manner and communication skills (both written and verbal).
• Flexible approach to work with the ability to prioritise and meet deadlines under pressure.
• Strong attention to detail with a high level of accuracy.
• Ability to work independently with minimal supervision.
• Proven ability to work effectively as part of a team.
• Competent in the use of Microsoft Office applications.
• Enthusiastic and committed to continuous learning.
• Comfortable working with engineered products.

Additional Requirements

• Energetic, enthusiastic, and hard-working, with a smart professional appearance.
• Passionate about delivering accurate and high-quality administrative support.
• Commitment to company policies and compliance with Health and Safety standards.

What We Offer

• A professional and supportive working environment.
• Opportunities for training and development.
• The opportunity to contribute directly to the success of the Service Department.

Application Process

Please submit your CV together with a covering letter detailing your suitability for the role.

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