Procurement Specialist

Description

Execute an organisational procurement strategy to deliver enhanced benefits and value to SBV

• Responsible to implement the Procurement strategy and certify that it is in alignment with, and supportive of the category and specific business strategy.
• Create and maintain a detailed spend map across the entire organisation, updated frequently to enable the delivery of proactive reporting in support of strategic direction across the group.
• Implement and communicate the strategic category plans with the business and drive the plans within the procurement team.
• Contribute towards the strategic engagement and alignment with the specified category areas to understand how procurement can reduce costs, contain risk and value through effective commercial contracting across the value chain.
• Define, update and manage the tender process for SBV, addressing non-compliance with the applicable Head of Department.
• Create and establish a contract database and protocol for ongoing supplier management including the creation, vetting and management of “preferred suppliers” along with a clear contractor overview highlighting key contracted information (e.g. contractor sum, length of term, annual increases, break clauses etc).

Execute the BBBEE procurement strategy in collaboration with the Head of Procurement to support the BBBEE initiatives of the group.

• Develop and manage the BBBEE procurement element in alignment with regulatory requirements.
• Create, implement and maintain purchasing policies, compliance and procedures across the business aligned to business and BBBEE initiatives.
• Drive awareness around BBBEE as well as other initiatives that may impact BBBEE and align to the relevant policies.
• Establish annual targets and scenario planning for Procurement related to BBBEE ensuring on a monthly basis the most relevant data is captured on the system.
• Track and monitor SBV’s performance against BBBEE targets.
• Conduct research and benchmarking exercises to see how other organisations are assisting, supporting or working with their suppliers on BBBEE and Local Sourcing.
• Provide benchmarking data and analysis to stay abreast of market changes.

Develop and implement policies and procedures in line with the Procurement strategy.

• Collaborate with various stakeholders on internal projects, where new products, systems and processes need to be developed.
• Work with suppliers and business to determine improvements in processes and get recommendations.
• Engage with departmental budget holders regarding robust procurement strategies and practices and ensure that there is adequate internal training if necessary, processes are understood, and best practice is adhered to.
• Communicate to suppliers of varying levels regarding amendments to processes.
• Collaborate with business to implement new procurement processes.
• Lead and manage all procurement processes and contracts including ensuring proper record keeping for procurement processes; liaising with the relevant financial SME to prepare disbursement projections and payments.
• Research and recommend products and services, solicit quotes, negotiate with vendors, and execute orders.
• Gain a good understanding of the purchases across the business and identify and support business to deliver procurement savings.
• Direct and manage relevant projects to improve the procurement processes.
• Review planned orders, create requisitions for purchased items, and manage the approval process.
• Responsible to lead the procurement processes as per the Procurement Policy and prepare final evaluation reports for review and sign off.

Responsible for managing relations and negotiating with key suppliers at a senior and strategic level.

• Responsible to create, implement and manage a contract and supplier relationship management framework.
• Lead supplier negotiations, recommend supplier selection and implement contracts and SLA’s.
• Collaborate with the business to negotiate contractual arrangements with suppliers to ensure that service levels are created and optimised across all categories of expenditure.
• Verify and monitor orders to ascertain that they adhere to supplier agreements and contracts and elevate non-conformance to the Head of Procurement.
• Consult with relevant stakeholders to support the development of strategic and high-risk contracts as well as supplier relationships.
• Deliver contract management and supplier relationship management ensuring the continued, and improved performance from third party suppliers.

Collaborate with key stakeholders to facilitate the delivery and compliance with the purchasing strategy.

• Oversee that the procurement buyers deal with transactional issues with suppliers and resolve as per service level agreement.
• Resolve escalated queries from more junior members on the team in the agreed timeframe.
• Be a key stakeholder to business by delivering procurement within an operating model that connects commercial and technical capability to drive optimal client outcomes.
• Collaborate with relevant stakeholders to change the procurement culture across all levels of the business.
• Liaise with line managers to plan and prioritise purchasing activities.
• Coordinate procurement activities with third-party vendors and suppliers as per one’s allocation.
• Provide SME guidance to the commercial obligations between the supplier and SBV.

Prepare procurement reports and presentations to steerco as well as ad-hoc reporting.

• Support centres with reporting on 3rd party spend.
• Consolidate all reporting for the specific commodities and identify opportunities, threats and areas of improvements, and provide trend analysis report as and when required.
• Report to the Head of Procurement on all category information as and when required.
• Track order acknowledgement, prepare and communicate shortage and backlog reports, and provide visibility of potential interruptions to internal customers.
• Report on projects completed, savings negotiated and all procurement initiatives to the Head of Procurement.
• Manage daily feedback on projects completed to date.
• Analyse and create solutions for recommendations, create project plans to be delivered and implement.

Risk Management

• Support the BCM function in their proactive planning and disaster recovery process to embed throughout SBV to warrant availability, integrity, security and confidentiality.
• Institute Governance in order to ensure the minimum standards and SOP’s for the below are in place and reviewed accordingly:
  • Solution / Service Offering Features.
  • Processes functionality.
• Drive the establishment of sound corporate governance principles within the business unit inclusive of reporting and monitoring mechanisms.
• Represent Procurement and present where required in the absence or upon the request of the Head of Procurement.

Governance

• Subscribe and align to SBV Services’ ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
• Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.

People Management

• Provide leadership to employees within SBV.
• Create a conducive environment which translates into productivity and high morale within SBV.
• Adhere to legislative requirements and Group policies and procedures.
• Lead the focus on talent to instil value creation for high-value contributors.
• Lead and manage the Talent Management Process within one’s area.
• Lead and manage the end-to-end performance management process of employees.
• Adhere to legislative requirements, company policies and procedures in respect of employment Health and safety practices.
• Manage overtime / illegal overtime of one’s area through proper planning and staff rotation inclusive of driving the time and attendance system within one’s area.
• Responsible for employees to undergo the relevant training inclusive of any mandatory refreshers in conjunction with the Training Academy.
• Draft and execute training plans in conjunction with the Training Academy.

Lead as an Ambassador and executor of Change.

• Act as a change management architect in periods of change to ensure business continuity.
• Manage the integration of business units into a seamless end to end solution for customers.
• Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
• Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio.

Requirements

Minimum Requirements: Work Experience

• 8 years Procurement experience within a medium to large enterprise of which:
  • 3 Years’ BBBEE experience in managing with the procurement element.
  • 4 Years’ experience of senior level negotiations, setting and delivery of strategies, benefit delivery.

Minimum Requirements: Education

• Degree, preferably within the procurement, supply chain field.
• CIPS (Chartered Institution of Purchasing and Supply) qualification.

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