At NNI Construction, we’re building more than just projects – we’re building careers.
We offer a supportive and collaborative environment where individuals are encouraged to grow, contribute meaningfully, and bring their whole selves to work. As a growing company with a family-like culture, we’re committed to fostering an inclusive workplace with clear opportunities for advancement, flexible work arrangements where feasible, and a culture grounded in innovation and integrity.
At NNI, you’re not just taking a job – you’re joining a team where you can thrive, belong, and build a future you’re proud of.
PURPOSE OF THE JOB
The Bid Procurement Specialist plays a critical role in supporting the estimating team by managing subcontractor and vendor participation throughout the bidding process. This position is responsible for coordinating communications, organizing bid documentation, tracking subcontractor coverage, and ensuring all required information is collected accurately and on schedule.
The Bid Procurement Specialist helps ensure that all bids are complete, competitive, and compliant with company standards while maintaining strong relationships with subcontractors, suppliers, and internal team members.
JOB RESPONSIBILITIES
The responsibilities of this position include, but are not limited to:
Adhere to estimating schedules established by the NNI estimating team
Identify and solicit qualified subcontractors for upcoming projects
Utilize key subcontractor lists and historical project data to ensure strong bid coverage
Contact local supply houses and national vendors to request pricing when applicable
Send Invitations to Bid (ITBs) with all required documentation to interested subcontractors
Follow up with subcontractors to confirm intent to bid
Assist subcontractors in obtaining answers to pre-bid questions
Support estimators during bid-day follow-up and qualification calls
Documentation & Organization
Complete and maintain subcontractor qualification forms
Receive, organize, save, and distribute subcontractor and vendor quotations
Maintain updated call sheets and project coverage tracking documents
Upload projects to bid platforms and respond to inquiries
Keep bid sites current with drawings, RFIs, addenda, and reminders
Compile and assemble complete bid books
Enter drawing logs into cost proposals
Set up budgets in cost comparison systems
Add company names and pricing to bid sheets
Site Visit & Communication Support
Coordinate subcontractor attendance at site visits
Provide estimators with site visit attendance lists
Distribute site visit photos and relevant updates to subcontractors
Administrative & Team Support
Provide job status updates to management as required
Report issues or concerns to management in a timely manner
Answer and direct incoming calls as needed
Assist estimators and management with additional assigned tasks
Collaborate with other estimating team members to address coverage gaps
Support fellow Bid Procurement Specialists with project workloads
Compliance & Professional Standards
Follow all policies outlined in the NNI Construction Employee Handbook and Safety Handbook
Maintain professional communication with subcontractors, vendors, and internal team members
KNOWLEDGE AND SKILLS REQUIRED
Strong organizational and time-management skills
Excellent verbal and written communication abilities
Detail-oriented with the ability to manage multiple deadlines
Proficiency in construction bidding platforms and estimating software preferred
Ability to work collaboratively in a fast-paced team environment
- Working knowledge of Microsoft Suite, Google Docs, SharePoint
WORKING RELATIONSHIPS
- Subcontractors
- Other Key Stakeholders
BENEFITS
- 401(k) with company match
- Health Insurance
- HSA
- Life Insurance
- PTO
- VTO
SCHEDULE
M-F 8:00-4:30, onsite
Equal Opportunity Employer, including disabled and veterans.
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