Senior Indirect Tax and Procurement Specialist (Retail)

DUTIES AND RESPONSIBILITIES

Indirect Tax Declarations

• Responsibility for accurate preparation and filing of the VAT returns and Intrastat filings and other Indirect Tax deliverables.
• Maintaining statutory deadlines (timely preparation of the returns and payments initiations, internal approvals).
• Amend prior returns to correct any past errors/issues. Gather documents and apply for appropriate refunds.
• To ensure indirect taxes are collected, and remitted to tax authorities accurately, timely, and efficiently

Compliance, Audits & Policies

• Research and verify tax rates and tax codes.
• Keep up to date on current state policies on taxation and be aware of any upcoming changes in tax law.
• Maintaining tax offices websites and checking its content.
• Assist with and/or manage tax and statutory audits (p
• Support the team for any audits or queries from the tax authorities.

Process Improvements & Automation

• Assist with and/or implement automation efforts.
• Work with other departments within the company to prevent or resolve indirect tax issues.
• Make recommendations for process improvements.
• Write, analyse, and updates tax software.

Stakeholder management

• Liaise with external parties on tax matters (tax authorities/service providers/customers).
• Liaise with internal stakeholders and act as the primary tax point of contact for the business, providing guidance regarding the application of Indirect Tax regulations

Strategic Procurement Management

• Establish supplier selection, evaluation, and management processes
• Optimize supplier portfolio across Europe
• Set and achieve cost reduction targets
• Negotiate and manage long-term supplier contracts

Fashion Retail‑Specific Procurement

• Procurement of store fixtures and display equipment
• Procurement of packaging and branding materials
• Procurement of POS systems and store operation equipment

Logistics & Customs Management

• Optimize import duties and manage compliance
• Supervise and streamline customs clearance procedures
• Select and manage appropriate Incoterms
• Analyse logistics costs and implement reduction initiatives

Compliance & Risk Management

• Conduct supply chain due diligence
• Select suppliers compliant with sustainability and ESG standards
• Ensure compliance with EU regulations
• Identify supply chain risks and develop mitigation strategies

Contract & Vendor Management

• Create, negotiate, and manage Master Service Agreements
• Set and monitor supplier performance KPIs
• Review and optimize terms during contract renewals
• Conduct vendor audits and quality control

Cross‑Functional Collaboration

• Collaborate with merchandising team and Logistics team
• Work with finance team on budget management and payment terms optimization
• Coordinate needs with store operations team
• Collaborate with marketing team on promotional materials procurement

System & Data Management

• Operate and optimize procurement systems (SAP MM, etc.)
• Conduct spend analysis and reporting
• Visualize procurement data and manage dashboards
• Implement and manage e‑procurement platforms

YOUR EXPERIENCE

• Minimal10+ years of experience of the entire lifecycle of indirect taxation within an international setting
• Multi-country VAT/customs experience across Europe
• Tax qualifications or other equivalent qualification is a plus
• Retail or FMCG industry background preferred

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