Executive Assistant

HAIL Partners is working with a leading investment management firm who are seeking a Team Executive Assistant to support a busy Business Development team. This is a role for someone who thrives on anticipating needs, staying three steps ahead, and bringing calm, unflappable order to a high-performance environment.

Role Responsibilities:

• Acting as the day-to-day point of support for the team, keeping everything running smoothly behind the scenes
• Managing complex, ever-shifting calendars and coordinating meetings across multiple time zones
• Owning domestic and international travel end-to-end — itineraries, logistics, and expense processing
• Tracking action items and deadlines, and keeping the team organised and on schedule
• Supporting team and external events
• Taking on ad hoc projects and administrative tasks with accuracy and a quick turnaround

Role Requirements:

• 3+ years as an Executive Assistant, Team Assistant, or in a similar role supporting several senior professionals
• Experience within financial services
• First-class organisational, time-management, and prioritisation skills
• Excellent written and verbal communication
• A high degree of professionalism, discretion, and confidentiality
• Strong Microsoft Office skills, particularly Outlook
• The composure to stay calm under pressure and pivot quickly when priorities shift
• Sharp attention to detail and a genuine no-task-too-small mindset

This role is fully office based, and offers a competitive compensation package.

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