Reception and Facilities Co-ordinator

Reception and Facilities Co-ordinatorPermanent Harwich £26,631.00 – 28,229.00 per annum pro rata (pay award pending) (Successful candidates will be appointed on the starting salary of this range) 22 hours per week

ABOUT THE ROLE

We are seeking 2 enthusiastic Office Coordinators to join our front of house team in our Harwich office. You will work either the first half of the week (Mon-Wed) or the latter half (Wed-Fri), ensuring our office runs smoothly, safely, and efficiently for colleagues, visitors, and contractors.

WHAT WILL YOU DO

• Coordinate daily office operations to ensure a smooth, safe, and professional environment.
• Oversee facilities, cleaning, office equipment, and site-based health & safety procedures, including inductions, first aid, and fire marshal coordination.
• Handle procurement, supplies, purchase orders, post, office records, and T Card management.
• Welcome visitors, manage bookings, maintain reception/meeting areas, operate the switchboard, and oversee office security and access control.
• Support internal events, occasional administrative tasks for HR, Procurement, and Engineering, and corporate initiatives such as sustainability, wellbeing, and inclusion.

WHAT ARE WE LOOKING FOR

• Proven administrative or office management experience in multi-functional role.
• Strong organisational and problem-solving skills.
• Excellent communication skills and customer focus.
• Good ICT skills, including Microsoft Office products.
• Positive, flexible and proactive approach.
• Level 3 Business Administration or Facilities qualification (or working towards) is desirable.

WHAT WE OFFER

• Membership in the Civil Service Pension Scheme, with generous employer pension contribution of 28.97%.
• A central role in a welcoming, professional workplace.
• A supportive team environment where your contribution makes a real impact.
• Generous annual leave entitlement.

We are committed to equity within a respectful, diverse and inclusive environment.

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