The Governance Support Officer will support the effective operation of corporate governance across the organisation. The post-holder will provide high-quality administrative, analytical, and coordination support to governance processes including risk management, policy management, committee administration, and compliance reporting.
Main duties of the job
The post holder will support the development, monitoring, and reporting of the organisation’s governance and assurance frameworks. Assist in maintaining systems for risk management, including updating the risk register, tracking actions, and supporting risk reviews. Produce and format governance reports, dashboards, and briefing papers.
Job responsibilities
Analytical and judgement skills
- Support the development, monitoring, and reporting of the organisations governance and assurance frameworks.
- Assist in maintaining systems for risk management, including updating the risk register, tracking actions, and supporting risk reviews.
- Produce and format governance reports, dashboards, and briefing papers.
Planning and organisation
- To prepare agendas and paperwork for meetings. Ensuring they are produced in line with the agreed format and distributed as necessary.
- Attend meetings and take informal and formal minutes as required. This may also include the maintenance, upkeep and updating of action trackers. Ensuring all documents are produced in line with the agreed format and distributed as necessary.
- Collate and quality-check papers; ensure timely distribution.
- Ensure governance meetings comply with statutory and organisational requirements.
To support the wider Governance and Business team with daily tasks such as facilities management, stock control, ordering, collating papers, meeting room set up etc
Prioritise workload effectively to meet deadlines.
Contribute to the continuous improvement of governance processes
- Support the coordination of the policy review cycle and ensure policies meet organisational standards.
- Maintain the policy library and support teams in uploading, reviewing, and approving documents.
- Line manages governance administrator
Information management
- Support teams in using incident reporting and risk management systems.
- Run routine reports and support investigation processes by tracking timelines and documentation.
- Assist with compliance data submissions and audits.
Research and development
Informal and formal clinical or non-clinical research and development activities
Nature of responsibility and purpose should also be considered.
Benefits
- 27 days paid minimum holiday and bank holiday entitlement
- Sick pay policy
- Occupational health services including staff counselling services
- Flexible working and family friendly policies
- Flexible retirement and retirement vouchers
Person Specification
Qualifications and/ or experience
- Educated to degree level or equivalent experience
Skills and abilities
- Experience producing formal minutes and agendas
- Experience handling confidential and sensitive information
- Strong writing skills for minutes, reports, and correspondence
- Experience providing administrative or coordination support in a complex organisation.
Communication and interpersonal skills
- Confident communicating with staff at all levels including senior leaders
- Positive, team-focused attitude
- Highly organised with ability to manage multiple deadlines
- Understanding of governance principles
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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