Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role.
An exciting opportunity has arisen for dynamic and enthusiastic individual to join Forensic Administration Service at The Humber Centre as an Administration Officer.
We are looking for an enthusiastic individual with previous clerical experience who can communicate at all levels, work flexibility and is able to organise and prioritise their workload as well as manage a team.
Good communication skills are essential and we are looking for an individual with a passion to work in a team delivering key interventions to working aged adults.
This role will support admin across the Forensic Division. Working Hours between 08:30 – 17:00 Monday to Friday.
Main duties of the job
Responsibility for a day-to-day range of staff management matters, which will include line management of the staff within the inpatient admin team budget.
These include responsibility for supporting & completing regular supervision and appraisal meetings to encourage the development of staff, team recruitment and where necessary employee relations matters.
Responsibility for issues relating to recruitment and selection, and induction of all new staff for inpatient admin team budget, ensuring that the Trust recruitment and selection policy is adhered to. Coordinating administrative tasks alongside the Admin Team Lead, ensuring that the administrative services function on a day-to-day basis, supporting the needs of the senior administrator assistants, finance officer, shop supervisor, & ward clerks. Whilst providing support to these roles when necessary, during times of staff leave or increased workload.
Establishing and operating effective administrative, secretarial and filing systems, IT systems and procedures related to the work of the office.
Providing assistance with diary management for the service managers, & clinical leads. Providing secretarial support to forensic divisional meetings, and any others as required.
We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.
We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.
Person Specification
Qualifications and Knowledge
- Higher National Certificate/Foundation degree/ diploma/NVQ4 in Business Administration/Customer Services or equivalent experience in a wide range of secretarial/administrative/PA role and leading specific projects/information systems
- A good understanding of relevant policy, legislation drivers and their application to the relevant service area
- Degree in Administration / Business
- Diploma / NVQ 5 in Business Administration / Customer Services
- A broad understanding of relevant policy, legislation drivers and their application to the relevant service area
Knowledge & Experience
- Experience of using a range of Microsoft software packages
- Experience of taking formal minutes at meetings
- Experience leading administrative projects to improve working practices
- Proven experience of building effective working relationships.
- Demonstrable experience of IT systems implementation
Skills and Competencies
- Able to plan and prioritise effectively
- A good team player
- Ability to demonstrate ethical values and attitudes within a culture of equality and diversity
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£28,392 to £31,157 a year per annum, pro-rata
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