Project Co-ordinator

Role Title

Project Co-ordinator

Business Unit

Digital Infrastructure

Location

Leicestershire or Glasgow

Role Purpose

As a Project Coordinator, you will support the smooth running of projects across security, document control, commercial administration and general coordination. You’ll work closely with project teams to keep information accurate, processes compliant and activities on track.

Responsibilities

• Provide day-to‑day administrative support to the project team
• Support site audits for security and document control, helping track and close actions
• Coordinate site access and security clearances with relevant teams
• Work with Project and Site Managers to ensure timely onboarding and inductions
• Maintain and update project documentation and records within systems
• Support document control processes, ensuring revisions are accurate and up to date
• Assist with maintaining required security standards across project sites
• Help manage and report security incidents where needed
• Liaise with stakeholders to support access and compliance requirements

About You

• Organised, proactive and able to manage competing priorities
• Strong communication skills and attention to detail
• Confident using Microsoft Office and document control systems
• Comfortable working with data and digital systems, with a willingness to learn new tools
• Collaborative team player with a positive, flexible approach

Experience & Requirements

• Experience in a project coordination or administrative role
• Familiarity with document control systems (e.g. Viewpoint or similar CDE) desirable
• Construction or infrastructure experience helpful but not essential
• Able to achieve DV security clearance
• Comfortable working in a predominantly office‑based, secure environment

Benefits

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Competitive family leave policy
• Regular Save as You Earn share purchase scheme
• Private medical scheme options available for all salaried employees, and employee assistance programme providing free 24/7 support to those who need it
• Paid yearly membership to one recognised professional association relevant to your role

Disability Confidence Statement

As a Disability Confidence employer, we have committed to offering an interview to any candidate with a long‑term health condition or disability that meet the essential criteria for the advertised position. We will also discuss any adjustments required for your interview.

Contact

Email: skyemarie.bree@gallifordtry.co.uk

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