PA to the Chief Executive

A Personal Assistant to provide comprehensive, administrative and organisational support to the Chief Executive

To provide comprehensive, administrative and organisational support to the Chief Executive, ensuring the efficient and effective operation within a fast-paced, growing events company. The role requires sound judgement, discretion, and the ability to work within competing priorities while supporting strategic and operational delivery.

Key Duties

• Day-to-day ownership of the Chief Executive’s diary
• Booking and co-ordinating meetings, travel, and logistics end-to-end
• Acting as first point of contact for routine enquiries
• Co-ordinate internal and external meetings, including hosting of guests and taking minutes
• Track actions arising from meetings and ensure timely completion
• Prepare briefing packs using available information
• Manage correspondence (post, email, other platforms) and information flow
• Make connections where executive team involvement is required
• Liaise with internal teams to ensure alignment on key priorities and deadlines
• Assist in organising company events and support delivery of key business projects
• Arrange complex travel itineraries and accommodation, often aligned to event schedules
• Maintain relationship with external providers e.g. travel agents, stationery suppliers etc
• Prepare expenses claims for settlement and credit card reconciliations
• Monitor use of travel and accommodation budgets
• Support maintenance of the Chief Executive’s stakeholder and compliance records
• Co-ordinate Chief Executive (and BSUP team) input to event guestlists
• Manage gift and stationery stock
• Provide on-site support at key events where required
• Organises within known priorities, resolves routine issues, applies judgement within agreed scope.
• Proven experience as a PA at senior level
• Exceptional organisational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Proactive, able to anticipate needs, strong attention to detail and problem-solving capability
• Professional, resilient, team player with emotional intelligence
• Good understanding of protocol and precedent
• Knowledge of database management and principles of data protection

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