Business/Personal Assistant to the CEO Position with relocation to London

What you’ll do

Research & Analytics

• Build company, fund, and people profiles: background, financials, news, connections
• Source and qualify leads via LinkedIn Sales Navigator, PitchBook, Crunchbase
• Prepare competitive analyses, market overviews, and daily news digests
• Produce analytical briefs ahead of CEO meetings

Meeting Protocols & Documentation

• Take real-time structured minutes of senior leadership meetings and investor/partner negotiations
• Prepare, edit, and format materials: presentations, memos, briefs
• Handle business correspondence and outreach campaigns
• Create Jira tasks based on approved meeting minutes

CRM & Pipeline

• Maintain HubSpot: contacts, deals, investor and partner pipeline
• Track statuses and manage follow-ups across CEO Office tasks
• Report on outreach analytics: conversion rates, response rates, funnel health

Operational Support

• Assist with CEO calendar management and meeting preparation
• Coordinate meetings, attach briefs to calendar events
• Welcome guests (tea, coffee), book meeting rooms, verify AV equipment before calls
• Organise in-office events on request (e.g. investor visits, catering)
• Maintain knowledge bases in Confluence and Jira

requirements

• 5+ years of experience in a startup, venture fund, or CEO Office
• Native Russian speaker — essential (CEO is Russian-speaking)
• English C1/C2 — strong written and verbal business communication
• Hands-on experience with HubSpot or equivalent CRM
• Proficiency with LinkedIn Sales Navigator
• Confident in Google Workspace (Sheets, Docs, Slides)
• Strong analytical skills — able to draw conclusions quickly from unstructured data
• Proven experience taking minutes of complex multi-party meetings
• Working knowledge of PitchBook and Crunchbase
• Familiarity with Confluence and Jira

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