We are looking for a strong, systems savvy administrator who is astute, personable and who can work with pace, agility, and responsiveness to business needs on a fixed term contract basis until end of the year. This role would be ideal for a recent graduate, with an interest in HR who’s keen to gain corporate experience.
This fixed-term role will support the HR and Learning & Development teams in the ongoing development of our workflows and various applications and HR systems. You will play a key role in improving the usability of our HRIS and LMS, and helping to systemise HR processes to reduce manual administration and improve efficiency.
Responsibilities:
HRIS, Data & Systems Support:
- Carry out high-volume data entry and data maintenance activities in Excel and within the HRIS, ensuring records are complete, up to date and well-structured.
- Use Excel to cleanse, manipulate and validate data (e.g. VLOOKUPs/XLOOKUPs, simple formulas, filters, pivot tables where required).
- Present data in a clear, logical and easy-to-read format for HR colleagues and stakeholders.
- Support ongoing HRIS improvements, including identifying data gaps, inconsistencies and opportunities to streamline system usage.
Process Improvement & Documentation
- Assist with writing, reviewing and updating process maps for HR and L&D processes.
- Map existing HR processes and identify opportunities to systemise and automate steps where possible.
- Support initiatives aimed at reducing manual intervention and improving efficiency across HR activities.
- Ensure documented processes are clear, practical and easy for others to follow.
Team Support
- Carry out new joiner onboarding calls and graduation calls on a rota basis
- Providing induction packs to new joiners and ensuring that hiring managers / heads of office are kept up to date. Support the develop the tech to enable a less administrative process.
- Provide administrative and coordination support to the HR and L&D teams as required.
- Maintain confidentiality and handle sensitive employee data in line with data protection requirements.
(LMS – Learning Management System) Support to the learning team:
- Assist with organising the LMS to improve usability and navigation.
- Review learning categorisation to ensure learning is easy for employees to find and relevant to their role.
- Support tagging, naming conventions and content organisation to improve the overall learner experience.
- Work with L&D colleagues to ensure learning pathways and resources are clearly structured and accessible.
About You
Knowledge & Experience
- Strong attention to detail with a high level of accuracy when working with data.
- Comfortable working with large volumes of information and repetitive tasks while maintaining accuracy.
- Confidence using Excel for data cleansing and manipulation (including VLOOKUPs/XLOOKUPs and basic formulas).
- Ability to organise, structure and present data in a clear and user-friendly way.
- Strong written communication skills, with the ability to produce clear process documentation.
Skills and behaviours
- Detail-focused & methodical – enjoys working with data and spotting inconsistencies.
- Systems-minded – thinks about how processes can be simplified, automated or improved.
- Organised & structured – able to manage multiple tasks and priorities effectively.
- Problem-solving mindset – identifies issues and suggests practical improvements.
- Collaborative – works well with HR, L&D and wider stakeholders.
- Adaptable – comfortable working in a project-based, fixed-term environment.
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