Office Secretary

Role Description

We are seeking a highly organised, proactive, and bilingual (English/Russian) Office Secretary to join our team full-time, on-site in London. In this role, you will be the heart of our office operations — managing communications, coordinating schedules, handling travel arrangements, and ensuring the smooth day-to-day running of the office.

Key Responsibilities

• Oversee daily office operations and maintain a professional, well-organised environment
• Manage complex calendars, schedule meetings, and coordinate travel (flights, accommodation, visas, itineraries)
• Act as the first point of contact — handle calls, emails, and correspondence in English and Russian
• Draft, translate, and proofread documents, reports, and presentations
• Organise meetings: prepare agendas, take minutes, follow up on action items
• Maintain confidential physical and digital filing systems
• Assist with special projects and personal errands for the principals as required

Qualifications

• Native or bilingual proficiency in both English and Russian (written and spoken) — strictly required
• Proven experience as an Office Secretary, Administrative Assistant, or Executive Assistant, preferably in a Family Office or private wealth environment
• Exceptional organisational and time-management skills with strong attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• High level of integrity, professionalism, and discretion in handling sensitive information
• Excellent interpersonal skills and ability to work independently in a fast-paced environment

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