Executive Office & Business Support Administrator (REQ02863)

Bield Housing & Care is looking for a highly organised and proactive Executive Office & Business Support Administrator to support our Executive Team, governance activities, and wider organisation. If you thrive in a fast paced environment, enjoy supporting senior leaders, and can manage varied priorities with confidence, this could be the role for you.

About the Role

You will provide high quality confidential administrative and governance support across the organisation, including:

• Executive Support
  • Managing busy diaries, inboxes, travel arrangements, and expenses
  • Organising and maintaining documents and meeting materials
  • Supporting consultations, events, and project work
  • Preparing documents and coordinating internal communications
• Governance Administration
  • Servicing Board and Committee meetings and maintaining accurate records
  • Providing admin support for compliance activities, including maintaining registers and coordinating policy review schedules
  • Leading arrangements for AGMs/SGMs, including venue booking and documentation
  • Assisting with Board member onboarding and training
  • Managing governance materials on the intranet and Board portal
• Office & Front of House Support
  • Providing reception cover when required
  • Monitoring shared mailboxes and managing enquiries
  • Supporting office facilities, supplies, and issue reporting

About You

Experience

• Significant experience in a senior administrative role
• Skilled in meeting servicing, event coordination, and handling confidential information
• Experience with external partners and voluntary Boards/Committees (desirable)
• Experience in a Registered Social Landlord (desirable)

Skills

• Excellent written and verbal communication
• Confident minute taker with strong record keeping
• Strong MS Office skills (Teams, Outlook, Word, Excel, PowerPoint, SharePoint)
• Ability to prioritise workload and work independently
• Strong interpersonal and team working skills
• Awareness of governance/compliance processes (desirable)

Qualifications

• Standard Grade/National 4/5 in English & Maths (essential)
• HNC or equivalent (desirable)

Additional Requirements

• Ability to travel to Edinburgh and Glasgow offices
• Willingness to travel for training

What We Offer

• Hybrid working
• Flexi Time
• A workplace committed to equality, diversity, health and wellbeing
• Excellent holidays of up to 34 days each year (pro rata for part-time employees)
• On the job and work related training
• Option to buy or sell holidays each year
• Occupational Sick Pay
• Long Service Awards
• Family Friendly Policies
• Cycle to Work Scheme
• Career breaks
• Employee Assistance Programme

Please note we anticipate interviews to be held in person in Edinburgh, on Wednesday 29 April.

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