Office Manager

Office Manager

Location: Marlow, Buckinghamshire (office-based) SL7 1TB

Salary: Up to £35,000, subject to experience + bonus plan + Benefits

Contract: Full time Permanent

Benefits

• Private Medical insurance
• Life insurance
• Salary Sacrifice Company pension
• Sick pay
• Flexitime
• Free on-site parking
• Referral programme
• Modern office facilities
• Regular social events

Responsibilities

• Ensure the smooth, efficient, and professional day-to-day running of the UK office, including kitchen facilities and meeting rooms.
• Uphold reception operations, mail handling, and courier services, providing a warm and professional welcome to all visitors and new starters, ensuring orientation protocols are followed.
• Book travel, accommodations and dining reservations for internal stakeholders and visitors; liaise with external travel partners for cost-effective flight comparisons and set up new traveller profiles.
• Assist the Senior Management Team (SMT) with administration tasks, including preparing and distributing agendas, minutes, and supporting materials.
• Organise food and beverage for SMT, visitors and client meetings as required.
• Undertake weekly site audits of communal areas and record findings, addressing areas for improvement.
• Raise and process non-stock purchase orders for office and facilities needs; monitor and manage inventory levels to ensure cost-effective purchasing aligned with budgetary constraints.
• Oversee and maintain office environment service contracts; cultivate strong vendor relationships and evaluate service performance to support continuous improvement.
• Administer on-site access systems, including Access Control and ANPR technologies, maintaining robust security protocols across the premises.
• Contribute to planning and execution of internal company events.

Position Requirements

• Good working knowledge of MS Office packages
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to plan, prioritise and manage multiple tasks effectively
• Excellent attention to detail and a high level of accuracy
• Flexible and adaptable approach to work, with a passion for supporting others
• Proactive and solution-focused approach
• Experience of working autonomously with minimal supervision

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