Junior Operations & Customer Service Representative
We are recruiting a motivated Junior Operations & Customer Service Representative to join our UK Intake, Shipping & Operations Team.
Our work environment is varied and fast paced, with a collaborative atmosphere. Most of all, we are passionate about delivering operational excellence that will improve the quality of health care and the patient experience.
If you’re looking to kick-start your career in the medical device industry, this rare and exciting opportunity could be the perfect fit for you!
Please note: this is a full‑time, on‑site position located at our office in Bagshot, Surrey.
Main duties of the job
- Patch device shipping, receiving processing and data uploading
- Inter‑departmental communication
- Accuracy, attention to detail and strong communication skills
- Understanding and adhering to Quality System requirements
- Proactive project work to improve service offering
Job responsibilities
SHIPPING ACTIVITIES (Primary Responsibilities):
- Examines outgoing shipments to ensure shipments meet specifications.
- Communicates discrepancies between physical product and paperwork as needed.
- Verifies the accuracy of the data and initiates corrections when needed.
- Coordinates special shipping as defined by Customer Service via QAD.
- Affixes shipping labels, identifying information, onto packed cartons or containers, as required
- Modify method of shipment, utilizing knowledge of shipping procedures, routes, and rates, to ensure on time deliver, when appropriate
- Verifies accuracy of shipping notices, bill of lading, invoices, orders, and other records.
- Prepares bills of lading and maintains documentation of goods shipped.
INTAKE PATCH ACTIVITIES (Primary Responsibilities):
- Receiving and processing of the patch device (de‑kitting and verification of patient information in ZioReports.com)
- Patch diary data entry into the Z‑trans system
- Upload patch data to Zeus QA tool
- Device and Patient Symptom Diary Storage
- Communicating with Management any potential system or device issues or risk
CUSTOMER CARE ACTIVITIES (Secondary Responsibilities):
- Provide superior customer service by troubleshooting customer/patient inquiries issues relating to product, services, and patient enrolment; strive for one‑call resolution
- Respond to inquiries, complete order fulfilment, and provide information to external and internal customers and clients.
- Maintain a positive attitude and working relationship with all customers, patients and iRhythm associates.
- Adhere to corporate policy and compliance standards in handling patient data.
Work pattern
- 40 hours per week, Monday – Friday: 2 days (8am 5pm) and 3 days (9am – 5pm) with a 30 minutes lunch break. There’s flexibility in choosing which days follow each schedule.
- This is a full‑time on‑site role in Bagshot, Surrey – we are unable to offer remote or hybrid working due to the role requirements.
Knowledge, skills and abilities
- Bright, confident and articulate with a willingness to learn
- Responsible and accountable
- Physically fit as requirements include reaching, bending, and sitting, negligible lifting
- Strong verbal and written communication skills
- Ability to work in a team environment, supporting the objectives and goals of the organization.
- Ability to lone work
- Flexibility in work assignments; able to rapidly adjust priorities when business needs change.
- Technical Skills needed:
- MS Outlook, Word, Excel, Teams
- SharePoint/OneDrive
- Telephone Systems
- Preferable experience in Salesforce but not required
Qualifications
- Secondary School and College qualifications preferred
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Depending on experience
Excellent salary & benefits
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