Payroll/HR Administrative Officer

Title of Post: Payroll/HR Administrative Officer Reports To: Human Resources Officer Main Duties The role of the Payroll/HR Administrative Officer is to provide professional, Human Resources administrative support service to internal and external stakeholders. The post holder will assist with processing the monthly Payroll and associated activities. The role also involves carrying out a range of HR administrative tasks, including use of computer systems. The postholder will work proactively with colleagues across the full Human Resources function to ensure an integrated approach to service delivery. Key Responsibilities Payroll To assist with the monthly payroll processes, working to a schedule to ensure that payroll is prepared to include any relevant changes. Ensure that all information is input each month onto the Payroll system and the HR system. To calculate overtime, on call and other claims, including Statutory Sick Pay, Statutory Maternity Pay and any other relevant payments on a monthly basis. To ensure that payslips are produced on a timely basis and checked for accuracy. Contribute to payroll reports ensuring that the monthly pay-over process is completed and correspondence issued to relevant bodies. To prepare monthly pension files, holiday pay information and reports to monitor payment of Occupational Sick Pay. To assist in the preparation of calculations and arrears payments on an annual basis for the NICS Pay Award to employees of the Office of the Police Ombudsman. To assist the HR Team with the provision of payroll report information at Year End for presentation to the Head of Finance and Civil Service Pensions and on an ongoing basis as required. To act as first point of contact for payroll queries from employees and third parties. Human Resources To undertake general administrative duties and provide administrative support to the HR Team, including responding to Helpdesk queries and those queries lodged in the Recruitment Mailbox. To undertake routine scanning and filing of documents into Content Manager. To support the HR Team in the delivery of recruitment campaigns, from inception to completion including assistance in shortlisting and interview documentation. To assist in the staff induction process ensuring personnel files are prepared and induction information is provided to all new employees. To assist in the Absence Management processes including management of recording of absence information. To ensure that all changes as notified by members of staff are actioned on the HR and payroll systems. To take notes/minutes at meetings when required. To have responsibility for all records held, created or used as part of the business, including corporate and administrative records whether paper-based or electronic and also including emails, in line with General Data Protection Regulations (GDPR) and the Data Protection Act 2018. To have due regard to the need to promote equality of opportunity between: Persons of different religious belief, political opinion, racial group, age, marital status or sexual orientation, Men and women in general, Persons with a disability and persons without, Persons with dependants and persons without. Any other relevant duties appropriate to the grade as may be required including the participation in the interchange of duties within the Directorate. Essential Criteria 5 GCSEs at grade A C/9 4 to include Maths and English (or equivalent) AND 1 years practical experience in an administrative role OR In the absence of educational qualifications listed at 1 above, have 2 years practical experience in an administrative role. Practical experience in the operation of a Human Resources, Payroll or other information management system. Experience of handling sensitive personal data in line with Data Protection legislation and in a confidential manner. Excellent IT skills, including use of Microsoft Word and Excel. Ability to prioritise and organise work to achieve set deadlines. Desirable Criteria Associate Membership of the Chartered Institute of Payroll Professionals ORthe Chartered Institute of Personnel and Development (or actively working towards obtaining membership). Have practical experience in the operation of a Payroll system. Remuneration The role is equivalent to a Grade: AO in the Northern Ireland Civil Service grading scale. The salary for the post is in the range £26,449 to £28,094. Starting salary will be £26,449 with progression in the salary range determined by performance in the post and subject to the review process agreed by the Northern Ireland Civil Service. The Recruitment Process All applications for employment are considered strictly on the basis of merit. Only information contained in the application form will be considered at shortlisting. Additional information received after the closing date will not be considered. Failure to provide sufficient information in support of an application prior to the closing date will not be considered as grounds for an appeal if an applicant is not shortlisted for interview. Application forms will be reviewed against the Employee Specification by a blended panel. Successful candidates who meet the essential criteria will be invited to interview. At interview you will be assessed on how your skillset and experience align with the essential and desirable criteria for this role. Should you be unable to attend for interview on the date offered, we will endeavour to be flexible, however you should note that it may not be possible to offer alternative dates. You are asked to note the timetables provided at the back of this Candidate Information Booklet. A reserve list for any similar posts which may arise may be established after the recruitment exercise has been completed should the Panel identify more appointable candidates than we currently have posts available. The reserve list will be held for 12 months. Outcome If you are successful at interview, you will receive a provisional offer, subject to providing two satisfactory references, obtaining the relevant security clearance level and right to work checks. You may also be required to attend for a pre-employment health assessment. A formal offer will then follow. Please do not provide notice to your current employer until you receive a formal offer of employment from PONI. How to apply To apply for this role, please complete and submit the application form by clicking in the apply button below. Please note that CVs cannot be accepted as part of your application The closing date for receipt of completed applications is 4.00pm on Friday 8th May 2026….