HR Recruitment and contract officer – AR

HR Recruitment and contract officer

Main Purpose of the Post

To provide professional, proactive HR support to the organisation during a period of increased project activity. The role will ensure continuity of day‑to‑day HR operations, supporting managers across a wide range of people matters while contributing to the effective delivery of recruitment, employee relations advice, and HR reporting.

Recruitment and Selection

• Provide advice and guidance to managers on the end‑to‑end recruitment process, ensuring compliance with Council procedures and best practice
• Ensure all recruitment activity is conducted in accordance with employment law and is compliant with equality, safeguarding and data protection obligations, promoting fair and non‑discriminatory selection practices.
• Coordinate and facilitate recruitment activity, including advertising, shortlisting support and interview processes
• Monitor recruitment activity and provide updates to hiring managers, identifying risks or delays
• Ensure all recruitment activity is compliant with equality, safeguarding and data protection requirements

Contracts of Employment and Conditions of Service

• Advise managers on contractual terms and conditions, including local and national agreements, ensuring compliance with employment legislation.
• Prepare, issue and maintain contracts of employment and new starter documentation accurately and in a timely manner.
• Process and implement contractual changes, ensuring accuracy, compliance and alignment with payroll deadlines.
• Maintain accurate and up‑to‑date contractual records within HR systems in line with data protection requirements.

Workforce Data, Reporting and Analysis

• Produce regular and ad hoc HR reports (e.g. absence, casework trends, workforce metrics)
• Present data clearly and effectively to managers and senior stakeholders
• Ensure data accuracy, integrity and compliance with data protection requirements
• Support data cleansing, validation and preparation activities to ensure high‑quality data for system implementation and organisational change planning.

Systems and SharePoint

• Maintain and manage HR documentation within SharePoint and HR systems, ensuring accuracy, version control and accessibility
• Support consistent document governance and structured record keeping in line with data protection and audit requirements
• Contribute to data preparation, migration and system readiness activities linked to the HR and Payroll system implementation (PSP)
• Use digital systems (e.g. SharePoint, Excel, HR systems) to manage, track and report on HR activity and workforce data

General Responsibilities

• Maintain strict confidentiality at all times
• Ensure compliance with employment legislation, Council policies and procedures
• Promote equality, diversity and inclusion in all aspects of work
• Comply with Health & Safety requirements and safe working practices
• Support the Council’s safeguarding responsibilities
• Undertake other duties appropriate to the role as required

PERSON SPECIFICATION

Knowledge and Experience

• Up to date working knowledge of employment law and HR best practice
• Experience of advising on contracts of employment and conditions of service
• Experience of producing and analysing statistical/HR data reports
• Experience of using SharePoint or similar document management systems
• Experience of advising managers in a professional environment
• CIPD qualification or commensurate experience.

Skills and Abilities

• Strong analytical skills and ability to interpret workforce data
• Ability to present information clearly in reports and briefings
• Excellent communication and influencing skills
• Strong organisational skills with the ability to manage competing priorities
• High level of accuracy and attention to detail
• Ability to handle sensitive and complex matters professionally
• Proficient IT skills including Microsoft Office and SharePoint

Qualities

• Professional, impartial and solution‑focused
• Resilient and able to manage challenging situations
• Collaborative and relationship-focused
• Committed to continuous improvement
• Demonstrates integrity and discretion

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