Administrative Assistant

1. Responsibility for assisting in the smooth running of the school office, including:

• Liaising with the Office Manager/School Business Manager relating to work to be undertaken by the office
• Ensure the smooth running of the office in the absence of the Office Manager/School Business Manager.
• General word processing.
• Provide administrative support in organising safety procedures, including fire drills.
• Checking office email accounts daily and taking the appropriate action.
• General administrative duties.
• To maintain and order stock, ensuring best value.

2. Assisting in the maintenance of the various school computerised databases of pupil and staff information, including:

• Maintaining the school’s database of pupil attendance records, liaising with teachers and the Attendance Lead as appropriate
• Providing assistance with other information databases, including the daily inputting of dinner numbers and liaising with the school kitchen in relation to lunches needed for trips.
• To input nursery milk numbers weekly.
• To assist with the admissions/leaver processes, including the production of CTF files

3. To provide administrative support to the school’s pastoral teacher, including:

• Assisting school staff in all aspects of their role, including contacting parents and pupils where necessary, liaising with the school staff on outcomes.
• In liaison with school staff, maintaining a confidential filing system.

4. Financial Administration.

• To assist with the banking of breakfast, school journey, after school, trips and dinner monies.
• To assist with updating the free school meals/pupil premium register, when required

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