We are seeking a motivated and collaborative individual to join our team as a Divisional Administrative Assistant. This role offers an exciting opportunity to provide comprehensive and proactive administrative support for divisional staff and activities undertaken in the School. You will be a key administrative point of contact within the divisions, ensuring questions, issues and concerns are dealt with effectively within a dynamic and inclusive environment.
We encourage applications from individuals with a wide range of backgrounds and experiences.
Responsibilities
- Proactively provide general administrative support, delivering a high quality, confidential and flexible service including complex diary management of a number of senior members.
- Act as the first point of contact with ability to deal professionally and effectively with a range of internal and external enquiries by phone.
- Organise meetings, conferences and seminars, including booking rooms, arranging AV equipment and catering, distributing papers.
- Servicing and organising regular and ad‑hoc meetings and events, including booking rooms, equipment and refreshments; collating and distributing agendas; taking and distributing minutes.
Essential Criteria
- Working knowledge of administrative processes and procedures, ideally within a higher education / NHS trust environment.
- Experience of working with administrative processes in a customer‑facing environment, ideally with knowledge and/or experience of a higher education / NHS Trust environment.
- Experience of managing diaries and of providing PA support to senior staff.
- Experience of taking minutes.
- Good organisational skills, and ability to prioritise work in a busy environment and meet strict deadlines.
Desirable Criteria
- Experience of contributing to the organisation and smooth running of events.
- Experience of managing heavily formatted data (e.g. in databases, database‑driven online applications or large spreadsheets).
- Experience of authoring content for the web and of related tasks such as sourcing images, managing updates, co‑ordinating with material hosted elsewhere, etc.
- Working knowledge of Oracle/iProc/Discoverer/Key Travel/JobTrain/CMS (Website tool) and Pure.
Benefits
- Generous employer pension contribution
- Christmas closure across all departments outside of annual leave and bank holidays
- Purple Place employee discount platform
For more information on benefits and flexible working, please visit our website.
This role is not eligible for Skilled Worker visa sponsorship. Applicants must demonstrate the right to work in the UK.
Applications close at midnight on the closing date.
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