Operations Administrative Assistant

We are looking for an energetic, well‑organised and hands‑on Operations & Administrative Assistant to work at our recycling facility in Sharnbrook, Bedfordshire. The role works closely with the Site Manager and Director on a wide range of operational tasks and projects.

General Duties

• Office management duties such as answering phones, diary management, photocopying, scanning, electronic filing and posting all required paperwork.
• Operating the weighbridge and processing documentation for deliveries in and out.
• Maintaining a task list and operation trackers.
• Liaising with internal and external teams to ensure that all queries are addressed promptly.
• Obtaining timely reports and expediting them where delays occur.
• Obtaining timely task lists from other managers/associates.
• Tracking progress and ensuring all team members are on track with their tasks.
• Gathering information from operations and site managers as directed.
• Ad‑hoc administration duties to meet the needs of the business.
• Ensuring full compliance with company health, safety, security and environmental standards.
• Organising and filing checks, sheets and training records.
• Filling and completing daily reports.
• Conducting team meetings and briefs, taking notes and minutes.
• Providing holiday cover within the team as required and directed.

Data Recording & Management

• Perform data entry relevant to operations, stock and production.
• Input and transfer information into internal databases and Excel models.
• Compile reports and ensure their accuracy.
• Timely procurement of production reports and site reports.

Projects Related Duties

• Keep a record of each project’s status within the operations department and communicate identified issues to your manager.
• Liaise with other departments and vendors to obtain and update project information or materials.
• Coordinate project and operations audits, inventories and shipments.
• Schedule, track and provide support materials for meetings and project events.

Skills and Experience (Essential)

• Previous experience working in an office in a fast‑paced environment.
• Good organisational skills; able to prioritise workloads and meet deadlines and targets where appropriate.
• Self‑starter, meticulous and able to multitask.
• Good English, both verbal and written.
• Positive attitude, willing to work flexibly to meet the needs of the business.
• Excellent communication skills and ability to engage with stakeholders at all levels.
• Professional and calm approach when handling difficult situations.
• Ability to work as part of a team and unaccompanied.
• Knowledge of MS Excel.
• Knowledge of MS Outlook and MS Word.
• High and demonstrated levels of accuracy.
• Promote a responsible and professional image at all times.
• Ability to work without instruction, using good judgement to escape or delegate where required.
• Experience working in an operational production environment.
• Experience working on SAP (desirable but not essential).

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