Executive Operations Manager
At a Glance
- This is not a traditional EA role… this is strategic operations at the highest level
- Trusted partner to the CEO of a scaling professional services organisation
- Hybrid working, full-time, Belfast
- Influence strategy, shape priorities, and drive cross-functional delivery
- Rare opportunity to operate shoulder-to-shoulder with executive leadership in a high-growth environment
About the Company
Our client works with some of the world’s most ambitious financial services, insurance, and technology organisations, helping them build the skills that power transformation. From AI and data science to change leadership and strategic capability, they equip teams to operate at a higher level. Their learning solutions are practical, outcome-driven, and delivered by experts who have actually done the work. The business is scaling and this hire is central to that next phase.
The Role
This role sits at the intersection of strategy, operations, and execution. You will partner directly with the CEO to translate vision into action, bring structure to fast-moving priorities, and drive cross-functional delivery across the business. You will combine strategic thinking with hands-on operational discipline… bringing clarity where there is ambiguity and momentum where there is friction. If you do not wait for instruction and you create clarity naturally, this is the role for you.
Key Responsibilities
- Partner with the CEO to shape, track, and communicate key business priorities
- Support strategic planning cycles and OKR alignment across the organisation
- Coordinate cross-functional initiatives and ensure delivery on time and to standard
- Improve internal rhythms around reporting, planning, and accountability
- Own the CEO’s diary and ensure their time is focused on highest-value activity
- Prepare board-ready materials, reports, and presentations
- Capture decisions and drive follow-through on actions across the business
- Act as a connector across internal teams and engage confidently with suppliers, customers, and partners
- Manage sensitive and confidential matters with discretion at all times
What You’ll Need
Essential:
- Proven experience supporting C-level leadership in a professional services or fast-growth environment
- Strong track record of influencing and working with senior stakeholders
- Excellent organisational and project management capability
- Clear, confident communicator across written and verbal formats
- High levels of discretion and sound judgement
- Advanced Microsoft 365 proficiency and comfortable using AI tools such as Copilot to improve efficiency
- Proactive, structured, and calm under pressure
Why Apply?
- Work directly alongside executive leadership with real influence over strategy, not just execution
- Be part of a scaling organisation with genuine momentum
- High-trust, high-impact environment where your contribution is visible and valued
- Hybrid working from Belfast with flexibility
- Grow with the business and shape what it becomes
Next Steps
Connect with Ryan Quinn directly on LinkedIn or reach out at for a confidential conversation
Skills:Project Delivery
Benefits:Bonus
WHJS1_NI
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