Analyst, Health & Safety Unit

Background

The role holder is responsible for the delivery of operational tasks that the Health and Safety Unit (HSU) are accountable for. This role will work closely with the Health and Safety Unit Advisor(s) and Head of Health and Safety as directed, and must be able to work independently.

The role holder will provide efficient operational support to the Health and Safety Unit by delivering routine tasks within standard procedures, responding to straightforward queries and issues (escalating exceptions as required), and collating data for regular reporting and basic trend analysis to support continuous improvement in service quality and process efficiency. They will collaborate closely with HSU colleagues and key stakeholders to coordinate activities and ensure consistent, timely service delivery.

Accountabilities & Responsibilities

The role holder will:

Deliver the various administration activities to ensure the efficient running of the varied global Health and Safety programmes which promote H&S and aim to protect Bank Personnel.

• Monitoring the Group H&S Mailbox, being the focal point for H&S queries
• Develop and track HSU programme action plans
• Assist the HSU with the preparation and logistics of health and safety training and workshops, maintain the Bank’s first aid and fire warden training records, liaising with Office Managers and arranging training as instructed. And liaise with the owner of the Bank’s Learning Management System to ensure electronic H&S training is available as required
• Oversee the logistics of the Bank’s medical suite in HQ, to support suppliers that use this space (such as the ergonomist and Bank’s medical provider)
• Organise awareness campaigns such as global Health and Safety Day and Road Safety Day.
• Assist with the implementation of new initiatives to improve safety
• Support the HSU as directed during crisis situations, including the medical evacuation or relocation of staff from Resident offices, and of those travelling for the Bank
• Contribute towards ISO45001 alignment with document revision control and maintenance of records.
• Maintain the HSU stockroom in the HQ basement ensuring adequate supplies are kept and reordered as required

Collate data to support reporting for various forums (such as the Corporate Services Governance Forum, monthly Corporate Services Dashboard, Annual Corporate Report and the quarterly Risk Comm report), undertake trend analysis which will inform HSU strategy, improvement plans or activities and monitor audit report findings and action close out.

Maintain the HSU intranet page and ServiceNow (H&S) tool (including Knowledge Based Articles, audit tool, action plans and incident reporting tool) to ensure clear and timely HSU guidance is easy to understand.

Be aware of the Bank’s Operational Risk Appetite Statement (RAS) for H&S, prepare generic and task specific risk assessments for review by the HSU Advisors and undertake research to assist with the drafting of supporting H&S guidance to assist with the documentation and assessment of risk mitigations. This includes:

• Co-ordinate the Bank’s Travel Health RA programme and communication with Bank travellers, especially those traveling to remote or high security-risk locations
• Conduct personal protective equipment (PPE) consultations with staff visiting project sites
• Provide H&S advice and guidance to large Bank events
• Complete Personal Emergency Evacuation Plans (PEEPs) in HQ
• Deliver internal H&S training courses, workshops and webinars developed by the HSU.
• Complete adhoc H&S related inspections/spot checks as required

Investigate incidents, ensuring that they are recorded and reported internally, updating the Bank’s incident reporting tool and communicated with HROD and the Bank’s insurance team(s) as required when a work‑related accident occurs.

Knowledge, Skills, Experience & Qualifications

Essential

• Hold an introductory level health and safety qualification demonstrating a basic understanding of health and safety, such as the NEBOSH General Certificate in Occupational Health and Safety or equivalent– Holds an entry level membership to IOSH (Student Member or Associate Member) or recognised equivalent body
• Committed to working under a Continuous Professional Development programme
• Understand the requirements for health, safety and welfare in the workplace including legal requirements, the benefits of using a health and safety system and understanding the risks and control methods for common workplace hazards.
• This is an entry level role and it is expected that some candidates may not have demonstrable OSH experience.
• An enthusiastic individual, with high levels of empathy and commitment to deliver excellent customer service
• A team player who can demonstrate strong attention to detail and accuracy
• Excellent communication skills with the ability to communicate at all levels with maturity and diplomacy. Fluent English, both written and spoken.
• Excellent organisational and administrative skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Visio)
• To have a high degree of integrity and to treat client requests for support with utmost confidentiality is crucial.

Desirable

• Committed to progressing to Tech IOSH Membership
• Fire Safety Risk Assessor/NEBOSH Fire Safety
• Construction Design and Management Regulations Awareness
• P405 Management of Asbestos in Buildings
• Experience of working within a higher‑risk environment such as construction, manufacturing, oil and gas, solar energy, wind farm, factory, transport, water treatment and other infrastructure projects or facilities management.
• An occupation health and safety professional with 1 year experience working in the field of H&S or demonstrable volunteering in the field of H&S
• Second language
• Able to work on own initiative on a day-to-day basis with an ability to prioritise and schedule own workload drawing on experience and judgement.

Diversity, Equity & Inclusion

Diversity is one of the Bank’s core values which are at the heart of everything it does. As such, the Bank seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The Bank encourages all qualified candidates who are nationals of the Bank member countries to apply regardless of their race, ethnic, religious and cultural background, gender, gender identity, sexual orientation, age, socio‑economic background or disability.

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