Job overview
DSFS Ltd are looking to recruit into the vacancy of Assistant Procurement Partner, to manage a procurement workplan which supports product standardisation, stock management efficiencies, process improvements and cost improvement programme (CIP) initiatives across the Trust.
This role will include supporting both materially managed stock via NHS Supply Chain Ltd as well as other stocked items, not via NHS Supply Chain (including a mixture of owned and consigned stock). This is a hybrid role, working across both the Procurement and Logistics teams; helping to bring synergy and cohesion between the two areas.
The role will work in close collaboration with both the Procurement and Logistics teams to ensure work is completed in a compliant way, and with the Royal Academy of Improvement to aid innovative ideas being implemented. The role involves liaising with stakeholders and suppliers, preparing and conducting quotes, tenders and contracts, product switching to NHS Supply Chain Ltd, managing contracts, including the growing of the NHS Supply Chain Ltd stocked and non-stocked portfolio, and the systems and data that drive these efficiencies. This role will also support projects locally, within the IC and regionally.
Main duties of the job
Promoting procurement and logistics functions and raise awareness of the department, offering advice and guidance to stakeholders in subject areas relevant to this post, including but not limited to public sector procurement legislation (PA23, PCR2015 and PSR), Framework, Further competitions, NHS Terms & Conditions, Social Value and KPI’s.
Identify organisational needs and maintain awareness of the relevance of good governance or similar control standards including No PO No Pay guidance, Standing Financial Instructions, Schemes of Delegation, zero inflation pledge and other controls.
Ensure all procurement and logistics activities are conducted in accordance with NHS policies, UK procurement legislation (PA23, PCR2015 and PSR), and ethical standards, with robust risk management and mitigation plans in place.
Provide comprehensive contract support to the procurement and logistics teams.
Prepare tender documentation and advertise using the Atamis system.
Identify areas of development, make recommendations for change and implement a continuous improvement philosophy.
Working for our organisation
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.
DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the ‘Chesterfield Royal family’, DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive.
DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered.
Person specification
Qualifications and Training
- Chartered Institute of Procurement & Supply (CIPS) qualification
- CILT Level 3 Practitioner Certificate in Logistics, Supply Chain & Operations Management (or equivalent)
Experience
- Experience in procurement within the NHS or public sector environment
- Strong track record of contract management, particularly with complex or high-value contracts such as NHS Supply Chain
- Experience of stakeholder engagement and partnership working at senior levels
- Minimum 3 years’ experience in a comparable customer‑orientated operational environment
- Experience of controlling stock levels, rationalisation and product standardisation
- Experience of Inventory Management software
- Experience of managing staff
Skills and Knowledge
- High level of commercial awareness and understanding of the healthcare supply market
- Strong organisational skills and the ability to manage multiple priorities.
- Ability to analyse data and present insightful recommendations
- Written and verbal communication skills
- Numerical skills
- Interpersonal skills?
Personal Attributes
- Proactive approach to problem‑solving and process improvement
Demonstrates Trust Values
- Responsive
- Reliable
- Resourceful
- Respectful
- Service Excellence Through Our People
Flexible Working
If you’re looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.
Employer certification / accreditation badges
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
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