Office Coordinator

Office Coordinator (Temporary)

Location: Holborn

Duration: 2 months initially (potential to extend, TBC Perm notices.)

Start Date: ASAP (Wednesday/Thursday start available)

Pay Rate: £16-18 per hour

Working Pattern: 4 days per week (office-based)

Hours: Monday – Thursday, 8:30am – 5:30pm

Overview

We are seeking a proactive and personable Office Coordinator to join a busy and dynamic London office. This role sits within the People function and plays a key role in ensuring the office runs smoothly while delivering an excellent experience for employees and visitors.

This is a fast-paced, collaborative environment with a strong focus on employee engagement, events, and day-to-day operational excellence.

Key Responsibilities – please note this is a perm job spec, not all responsibilities will be covered in the role.

Office & Operations Support

• Act as the main point of contact for all day-to-day office queries
• Manage front-of-house duties including greeting visitors and handling deliveries
• Liaise with building management regarding access, maintenance, and office requests
• Oversee office supplies, kitchen stock, and general inventory
• Conduct regular office checks and proactively resolve or elevate issues
• Support vendor coordination, purchase orders, and invoice tracking
• Assist with IT and equipment setup for new starters
• Maintain office systems such as digital signage
• Ensure health & safety compliance, including first aid and fire safety processes
• Support sustainability initiatives and office best practices
• Assist with budgets, expense tracking, and cost‑saving initiatives
• Support wider office projects (e.g. office moves, audits)
• Assist with offboarding processes, including equipment returns

Employee Experience

• Coordinate onboarding logistics for new starters (workspace set‑up, welcome support, tours)
• Organise and support office events such as team lunches, social gatherings, and internal initiatives
• Assist with larger events including seasonal parties, wellbeing activities, and company‑wide programmes
• Support visiting employees from other offices
• Coordinate catering and logistics for meetings and team onsite events

About You

• Highly organised with strong multitasking ability
• Proactive, solutions‑focused, and able to use initiative
• Friendly, approachable, and confident in a front‑facing role
• Comfortable working in a fast‑paced, ever‑changing environment
• Strong communication and interpersonal skills
• Tech‑savvy and comfortable using tools such as Slack, Zoom, and Google Workspace
• A team player with a flexible, can‑do attitude

Equal Opportunities

Adecco Group UK & Ireland is an Equal Opportunities Employer.

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