We are seeking an organised and proactive Band 3 Personal Assistant to provide confidential administrative and PA support to Chaplaincy, Research and Audit services within the Therapeutics and Palliative Care Directorate.
Key Responsibilities
- Diary management, meeting coordination, correspondence and day‑to‑day administrative support, working closely with service leads across acute and community settings.
- Provide comprehensive personal assistant and administrative support to leadership teams within Chaplaincy, Research and Audit services.
- Manage diaries, emails and correspondence, acting as a first point of contact and prioritising issues appropriately.
- Organise and support virtual and face‑to‑face meetings, including agenda preparation, minute‑taking and follow‑up actions, often involving confidential or sensitive information.
- Coordinate recruitment, induction and workforce administration, including ESR updates, mandatory training monitoring and recruitment processes.
- Arrange and support events, interviews, training days and conferences, including venue bookings, equipment and attendance records.
- Maintain accurate electronic and paper filing systems, databases and service records, ensuring data protection and confidentiality are upheld.
- Produce reports, service bulletins and other documentation to support governance, audit, research and service delivery.
- Provide flexible administrative cover within the team and contribute to service improvement and modernisation of administrative processes.
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees, including commitments to professional development and policies to support employees in balancing their personal and professional lives.
This vacancy is advertised on a fixed term contract basis for a period of 18 months due to the post being part of an organisational change within the Therapeutics & Palliative Care department. The fixed term contract status of the post holder will be reviewed in accordance with the Trust’s legal obligations regarding fixed term contracts and the management of organisational change.
Please note all existing NHS staff will only be considered on a secondment basis. This must first be agreed with your current line manager.
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