Administrative Assistant

We are looking to appoint a welcoming and organised Admin Assistant to become part of our team at Coleridge Primary School. Coleridge is a warm and inclusive school, currently graded Outstanding by Ofsted, and sits at the heart of a vibrant and culturally diverse community close to Rotherham town centre.

Key responsibilities:

• Act as the first point of contact for enquiries, in person, over the telephone and by email, ensuring that all queries are handled efficiently and directed appropriately.
• Communicate effectively and professionally, respecting the needs of the diverse multi‑cultural catchment of the school.
• Ensure the smooth and effective running of the school office and all administrative systems while overseeing various administrative tasks and providing essential support and information to staff, parents and visitors.
• Manage office procedures including word processing, record keeping, reprographics, banking transactions, sorting and distribution of mail and handling medical and reception duties, ensuring smooth and efficient operations.
• Utilise advanced skills in word processing, Excel spreadsheet management and other computerised systems to support administrative tasks efficiently and effectively.
• Take notes and maintain accurate records of meetings when required.
• Support school events by coordinating bookings, welcoming visitors and assisting with hospitality.
• Comply with confidentiality and data protection processes, reporting all concerns to the appropriate person.
• Promote the safeguarding and wellbeing of children and report any concerns about the safety of a child to the DSL following school policy and practices.

What we’re looking for:

• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Confident IT skills with experience of office systems.
• Ability to prioritise workload and work both independently and as part of a team.
• A professional, friendly and approachable manner.

The academy values diversity and inclusion and welcomes applications from candidates with diverse backgrounds. Equality is promoted and the academy will guarantee an interview to disabled candidates if the essential job criteria is met fully.

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