UKRI – Admin Assistant
Pay: £16.21 per hour
Contract: 3 Months
Main Duties:
- Provide administrative, including reception support, to Group Heads and their teams
- Coordinate conference registrations for Group Heads and their teams, including travel, transfers, accommodation, bookings and expense claims
- Assist with the LMS International Seminar Series, WIPs and Ad Hoc Seminars, to include: devising schedules for visitors, escorting visitors on site, contacting speakers, offering travel advice and making room bookings
- Reports to head of the Research Administration team and work closely with other members of the research support team, providing effective cover during absences and covering core tasks and duties, including reception duties.
- Deal with incoming/outgoing mail including deliveries, telephone/reception duties, taking messages and relaying appropriately. Covering for Facilities when required, for example post duties, couriers
- Run the LMS’s FedEx/World Courier/Paramount courier accounts, including organising collections, chasing shipments, ordering materials and collaborating closely with Finance regarding invoices
- Raise Purchase Orders and receipt goods through LMS Procurement (for MRC and Imperial College); work closely with the Procurement department to ensure all goods are delivered and chase outstanding orders
- Submit and chase payment of invoices
- Process expense claims
- Responsible for meeting room bookings and putting updated diary schedules outside each meeting room (where required)
- Maintenance of Group notice boards and meeting room schedules
- Organise and service meetings. This includes ordering catering/delivering and at times preparing refreshments for various Group Meetings/Seminars as and when the need arises
- Ensure office is kept fully stocked of all stationery/cleaning materials/refreshments and ensuring appliances are always all kept clean and functional for all buildings
- Meet/greet visitors
- Maintain the information management system for the research groups’ programmes, handling electronic and hard-copy filing systems including the correspondence log
- Any duties and tasks as the need arises and agreed with Group Leaders
- Responsible for organising, coordinating admin meetings with all the LMS administrators, HR and Purchasing
- Participating in any ad hoc projects as the need arises
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
#J-18808-Ljbffr…