Office Administrator
Position Type: Permanent and Full-Time (Temp to Perm)
Position Hours: 40-hour week Monday to Friday (08:30 – 17:30)
Department: EMEA
Reports To: Manager, Corporate Administration
Closing Date: April 30, 2026
Role Overview
We are seeking a highly organised and detail-oriented Office Administrator to support the smooth day-to-day running of the office. This role combines administrative responsibilities with front-of-house reception duties, requiring excellent organisational skills, strong attention to detail, and a professional approach when interacting with clients and colleagues.
The successful candidate will play a key role in preparing and distributing highly confidential client documentation, ensuring accuracy and consistency, while also providing general administrative support to the wider team.
Key Responsibilities
Administrative Duties
- Proofread and distribute highly confidential proposals and reports to external clients with a high degree of accuracy and attention to detail
- Maintain the reception mailbox and manage vendor relationships
- Restock stationery and kitchen supplies
- Answer and direct incoming calls and enquiries
- Manage incoming and outgoing mail and deliveries
- Coordinate travel arrangements for staff, including transport and accommodation bookings and preparing expense reports
- Support the general organisation and smooth running of the office environment
- Organise internal and external events (social and corporate)
- Assist with general administrative tasks to support the team
Essential Skills and Experience
- Previous experience in a similar role
- Strong attention to detail and a high level of accuracy
- Excellent organisational and time management skills
- Professional communication skills, both written and verbal
- Ability to manage multiple tasks and prioritise workload effectively
- Competence with standard office software (e.g., Microsoft Office)
Personal Attributes
- Professional and approachable manner
- Reliable and proactive
- Able to work independently while supporting a wider team
Remuneration and Benefits
SALARY: £13 – £13.50 per hour dependent upon relevant experience
BENEFITS: Annual leave in excess of statutory, contributory pension, private medical, income protection, and life assurance
How to Apply
Applicants should complete the form at https://www.ipaglobal.com/careers/office-administrator/ and include a cover letter, resume, salary requirement, and start date (early to mid-June 2026 preferred).
Closing date for applications is Friday, 28 April 2026.
Due to a high volume of applications, if you do not receive a response within 1 week, then your application was unsuccessful for this role.
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