Job type: PermanentLocation: WrightbusClosing date: Friday 24 Jul 2026 08:00
Purpose of Post:As Delivery Administrator, you will provide the day-to-day administrative support required to ensure completed vehicles are scheduled, documented and dispatched accurately and on time. Reporting to the Vehicle Readiness Manager, the post holder maintains the shipping schedule, arranges transport, prepares delivery documentation and keeps records and customer-facing information fully up to date. The role is central to ensuring smooth vehicle dispatch operations, accurate documentation and effective communication between customers, transport providers and internal departments.
Key Tasks:
- Maintain the shipping schedule, ensuring it remains accurate and up to date at all times.
- Book transport for vehicle deliveries and confirm transport arrangements.
- Prepare delivery and shipment documentation.
- Track shipments and monitor progress through to successful delivery.
- Maintain and upload the checklist from the storage plan to the customer SharePoint site.
Key Outputs and Deliverables
- An accurate up to date shipping schedule.
- Timely generation of delivery and status reports.
- Confirmed transport bookings.
- Accurate, complete delivery records.
General
- Undertake all duties in line with General Data Protection and maintain utmost level of confidentiality. Ensure work is completed to meet the requirements of the ISO 9001 standard. Adhere to all Wrightbus policies and procedures including Health & Safety, Dignity at Work and Equal Opportunities.
Key Working Relationships
- Internal- Vehicle Readiness Manager, PDI, Manufacturing, Sales, Accounts, Finance.
- External- Customers (via the shared SharePoint site), where relevant transport/logistics providers.
- The role relies on clear, prompt communication to keep deliveries on track.
Essential Criteria
- 5 GCSEs (or equivalent) including English and Math’s at Grade C or above.
- Experience working in an administrative role involving scheduling, record keeping or administrative support.
- Proficient in Microsoft Office applications including Excel, Outlook and SharePoint. Strong organisational skills and attention to detail.
- Strong communication skills. Ability to work independently and as part of a team. Customer focused.
- Flexible and adaptable. Good attendance and timekeeping. Able and willing to work additional hours when required.
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