About WovenLight
WovenLight is creating a new category of investment firm. We combine traditional private equity investing with deep capabilities in AI and machine learning to drive outsized value creation at our portfolio companies. We do this as an “active co‑sponsor”, co‑underwriting deals with top‑tier private equity firms and deploying our own in‑house team of data scientists, engineers and strategists to execute value creation projects at the companies we invest in. We currently have four portfolio companies across North America and Europe.
About The Role
We are looking for a proactive and highly organised Team / Admin Assistant to join our Operations team, supporting our Deployment Strategy Principals and Directors. This role reports to the Office Manager and includes day‑to‑day administrative and operational support, as well as holiday cover for the Office Manager.
Key Responsibilities
- Manage complex diaries for Principal and Director level members of the Deployment Strategy team.
- Arrange and coordinate domestic and international travel (flights, hotels, transfers) and manage itineraries, ensuring all logistics are confirmed in advance.
- Provide administrative support to the wider team, drafting correspondence, managing emails and handling day‑to‑day queries.
- Provide holiday cover for the Office Manager, including facilities management and office operations.
- Manage meeting room bookings, visitor registration and front‑of‑house coordination.
- Order and manage office supplies, stationery and equipment.
- Liaise with building management, IT support and external suppliers as required.
- Support onboarding for new starters – welcome communications, desk set‑up, access passes and IT equipment.
- Assist with pre‑employment administration: background checks, reference requests and right‑to‑work documentation.
- Track probation and onboarding milestones.
- Play an active role in the social committee, organising team events, celebrations and office initiatives.
- Own coordination and management of team merchandise and promotional swag.
- Process expenses and basic finance administration.
- Assist with vendor and supplier coordination, including IT equipment procurement and office services.
Essential Skills & Experience
- 2‑3 years of experience in a similar administrative or team assistant role.
- Excellent written and verbal communication skills, with strong attention to detail.
- Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
- Experience with Slack and Notion, or similar collaboration tools.
- Strong organisational skills with the ability to prioritise and manage multiple tasks simultaneously.
- Proactive, self‑motivated and able to work independently with minimal supervision.
- Discreet and professional, with experience handling sensitive and confidential information.
- Flexible and adaptable, comfortable working in a fast‑paced and evolving environment.
Desirable
- Previous experience in a professional services, financial services or technology environment.
- Familiarity with finance and operations tools such as Xero, Float and Airtable (advantageous but not essential).
- Experience supporting senior stakeholders at Director or Partner level.
Benefits
- 25 days annual leave, excluding bank holidays.
- Office closed between Christmas and New Year – no impact on leave entitlement.
- One paid day off to move house.
- 9% pension contribution (2% employee / 7% employer).
- Private Medical Insurance (PMI).
- Critical Illness cover.
- Life Assurance.Income Protection.
- Business travel insurance.
- Eye test reimbursement.
- Salary sacrifice (nursery & cycle to work).
Location and Working Pattern
This hybrid role is based at our City of London office at One Leadenhall, 1 Leadenhall Street, EC3V 1AB. We offer a flexible working pattern and will discuss the balance of office and remote working with the successful candidate.
WovenLight is committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation, gender identity or any other basis as protected by applicable law.
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