Executive Support Coordinator
Belfast
Full-Time & Part-Time ConsideredCompetitive Salary
Artemis Human Capital is delighted to be partnering with a respected professional services organisation to recruit an Executive Support Coordinator. This is a fantastic opportunity for an organised and driven professional to join a busy team and provide essential support to senior leadership while contributing to the wider effectiveness of the organisation.
Working closely with the senior management team, the successful candidate will play a key role in coordinating priorities, improving communication flow and ensuring important business activities are delivered efficiently. This is a varied position suited to someone who enjoys building relationships, managing competing demands and taking ownership of a broad range of responsibilities.
The role:
The Executive Support Coordinator will provide a blend of senior administrative support, business coordination and operational assistance. You will work as a trusted support function to leadership, helping to organise key activities, maintain effective processes and ensure teams remain aligned on priorities.
Key responsibilities:
- Provide proactive support to Directors and senior stakeholders across a range of business activities.
- Coordinate schedules, meetings and key engagements, ensuring effective planning and preparation.
- Prepare professional documentation including reports, presentations, meeting materials and internal communications.
- Support the delivery of business projects by monitoring actions, timelines and key milestones.
- Coordinate information flow between leadership teams, colleagues and external contacts.
- Maintain accurate records and ensure important documentation is managed appropriately.
- Assist with the organisation of internal meetings, events and business initiatives.
- Identify opportunities to improve administrative processes and enhance operational efficiency.
- Support day-to-day business activity by managing requests, priorities and follow-up actions.
- Handle confidential information with professionalism and appropriate discretion.
Experience/skillset required:
- Previous experience in an executive support, business support, office coordination or similar role.
- Strong ability to organise workloads, manage priorities and deliver against deadlines.
- Excellent communication skills with confidence engaging across all levels of an organisation.
- A proactive approach with the ability to anticipate requirements and take initiative.
- Comfortable working in a fast-paced environment where priorities can change quickly.
- Ability to build effective working relationships and collaborate across teams.
- Good commercial awareness with an interest in supporting wider business objectives.
- Strong IT capability, including proficiency across Microsoft Office applications.
For a confidential discussion and further information, please contact Kelsey at Artemis Human Capital.
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