Administrative Assistant
Location: Hove Town Hall, Norton Road, Hove, BN3 3BQ
Salary: £27,254 – £27,694 pro rata (FTE 0.4865)
Contractual hours: 18 per week (Flexi Hours)
Reference: REQ0000875
Responsibilities
We are seeking an enthusiastic administrator to work alongside the surveyors who manage the commercial property owned by the Council, including the properties on the seafront at beach level.
As an organised and effective team player, you will provide a range of administrative duties including: raising purchase orders and processing invoices using the Council’s finance system, maintaining property records and databases, and working with spreadsheets and document‑management systems.
You will provide a helpful manner and good interpersonal skills for dealing with customer enquiries in an inclusive way.
Ideally you will have an interest in property and a willingness to learn how we manage the portfolio of beach chalets and waiting lists. With training provided, this may include arranging viewings, inspections on site and reminders to chalet tenants on decoration and maintenance.
As part of a small, committed and sociable property team, your work will be varied, valued and well supported.
Qualifications and Skills
• Demonstrated experience with finance systems, purchase orders and invoice processing.
• Strong record‑keeping and database skills, with proficiency in spreadsheets.
• Excellent interpersonal and communication skills for interacting with customers and colleagues.
• Ability to manage multiple tasks effectively and work autonomously within a team.
• Willingness to learn about the portfolio of beach chalets, letting process and tenant management.
Diversity and Inclusion
We are committed to developing and retaining a workforce that is representative of the diverse communities we serve. We welcome applications from individuals from all backgrounds. In order to achieve our aims of proportionate representation, we particularly encourage candidates from BME or White Other backgrounds, as well as those who identify as disabled, male or trans.
Benefits
We are pleased to offer a wide range of benefits to support you and your wellbeing.
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