Job Title: Administrative Business Partner
Location: London, United Kingdom
Hourly Rate: £34.62
Working Pattern: Hybrid (3 days in the office)
Contract Duration: ASAP – 9 October 2026
Working Hours: Monday to Friday, 9:00am – 6:00pm
About the Role
We are seeking an experienced Administrative Business Partner to provide high-level administrative and operational support within a fast-paced business environment. This role requires a proactive, highly organised individual who can manage multiple priorities, support senior stakeholders, and coordinate cross-functional activities while maintaining the highest levels of professionalism and confidentiality.
The successful candidate will play a key role in calendar management, travel coordination, event planning, expense management, stakeholder engagement, and project execution, helping to drive operational efficiency and support business objectives.
Key Responsibilities
Executive & Administrative Support
- Manage complex calendars, meetings, and scheduling requirements across multiple stakeholders and time zones.
- Coordinate and prioritise meeting requests, resolving scheduling conflicts and ensuring optimal time management.
- Prepare meeting materials, agendas, presentations, and supporting documentation.
- Support note-taking and action tracking where required.
- Maintain the highest standards of confidentiality and discretion when handling sensitive information.
Travel & Logistics Management
- Coordinate domestic and international travel arrangements for executives and teams.
- Organise travel itineraries, accommodation, visas, passports, and pre-travel requirements.
- Assist with travel agendas and post-travel documentation where required.
- Remain responsive to urgent travel-related requests and changes.
Expense & Budget Management
- Process expense reports, invoices, purchase orders, and related documentation.
- Monitor budgets and support financial administration activities.
- Ensure accurate and timely completion of expense-related processes.
Event & Programme Management
- Plan and deliver internal and external events, including team offsites, business meetings, workshops, conferences, summits, and site-wide activities.
- Coordinate logistics including venues, catering, travel, equipment, entertainment, and vendor management.
- Act as a primary point of contact for event delivery and stakeholder engagement.
- Manage multiple projects and events from initiation through to successful completion.
Office & Facilities Coordination
- Support office space planning and accommodation requests.
- Liaise with facilities and workplace teams regarding office moves, seating arrangements, and workspace requirements.
- Contribute to site effectiveness, team culture, and workplace initiatives.
Stakeholder & Relationship Management
- Build strong working relationships with internal teams, leaders, vendors, and external partners.
- Support team culture, engagement initiatives, and community activities.
- Act as a trusted partner to stakeholders, providing operational and administrative support as required.
Required Skills & Experience
- Strong experience in administrative, executive support, business support, or coordination roles.
- Excellent calendar and meeting management skills.
- Demonstrated experience coordinating domestic and international travel.
- Strong event planning and project coordination experience.
- Experience with expense management, invoice processing, and budget administration.
- Exceptional organisational skills with the ability to manage competing priorities.
- Strong written and verbal communication skills.
- Ability to build effective relationships with stakeholders at all levels.
- Proven ability to handle confidential information with discretion and professionalism.
- Strong problem-solving skills and ability to work independently with minimal supervision.
Key Competencies
- Calendar Management
- Travel Management
- Event Management
- Expense Management
- Meeting Coordination
- Stakeholder Management
- Relationship Building
- Resource Planning
- Team Support
- Project CoordinationWritten Communication
- Confidentiality & Professional Discretion
- Office & Facilities Coordination
Ideal Candidate
The ideal candidate will be a proactive, solutions-focused professional who thrives in a fast-paced environment. They will possess exceptional attention to detail, strong organisational capabilities, and the ability to manage multiple priorities while supporting senior stakeholders and delivering high-quality administrative and operational support.
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