PA/Client Coordinator

PA/Client Coordinator

We are seeking an individual to start immediately on a Temp basis for 3 months; with a possible extension £34-36,000- £20-22 Per Hour

Who you will be working for?

Our Client is a not for profit and well known innovative organisation in the centre of London

The role is 3 days in the office and 2 Working from Home

What will you be doing?

The PA/Coordinator provides essential operational, financial, and logistical support to ensure the smooth delivery of our client’s programmes. By coordinating project activities, managing core processes, and supporting stakeholder engagement, the role keeps complex work moving efficiently and allows leadership to focus on high-impact delivery.

Responsibilities

• Coordinate complex, multi-disciplinary projects using a wide range of project management tools, systems, and processes.
• Provide simultaneous support across multiple projects, ensuring timelines are met and maintaining strong relationships with internal and external stakeholders.
• Manage all financial support processes for the team, including raising POs and invoices, processing payments, and delivering timely budget and utilisation reports to project leads.
• Lead on all logistical planning for internal and external meetings, workshops, events, and project launches covering venue bookings, travel arrangements, attendance management, and invitation campaigns.
• Support project communications by drafting updates and working with the digital team to develop and maintain team webpages.
• Coordinate and facilitate team meetings, including agenda-setting, action tracking, and ensuring the necessary digital infrastructure is in place.
• Deliver effective administration support across all programme management teams, including routine tasks and ad hoc requests.

Qualifications

• Strong understanding of project coordination methodologies, processes, and tools used to support multi-disciplinary projects.
• Working knowledge of financial administration processes, including budgets, invoices, POs, and payment systems.
• Strong knowledge of Microsoft Office applications and best practices for internal and external stakeholder engagement.
• Experience organising meetings, workshops, and events, including venue booking, travel arrangements, and attendance coordination.
• Experience supporting senior staff with diary management, expenses, and general administrative functions.

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