We are lookingto recruit to the post of PA/Administrator, to work within our Primary CareNetwork (PCN)
Main duties of the job
This role provides an exciting opportunity to work with a committed team to provide additional administrative support to the PCN Leadership team.
The candidate will need a flexible approach to change and be instrumental in the delivery of the PCNs aims for patient centred care.
The successful candidates will have excellent communication and organisational skills and a high level of IT literacy.
About us
Bradford City Primary Care Network 4 (PCN4) is anetwork of Bradford City Practices working collaboratively across the networkarea to look after the health of our local population. The PCN which comprisesof 5 local Practices with a total population of around 48,000 registeredpatients.
Job responsibilities
Supporting Operations and Business Manager andClinical Director with administrative tasks and diary management
Arrange meetings, take minutes and ensure agendaand papers are circulated prior to meetings
Proactively manage the action log and ensure thatassigned actions are being completed
Prioritise and be responsible for own workload, toensure all deadlines for correspondence, production of reports, and agendaitems are met within the required timescales
Work with Practice Managers across the Primary CareNetwork
Attend staff meetings
Process invoices and raise invoices.
Support recruitment of staff, arrange interviewsand draft offer letters
Plan and implement induction packages for newstarters and on-going reviews
Ensure references for new starters are in placebefore start date
Ensure practice HR policies are followed andaccurate records are kept
Maintain annual leave, sickness and time off inlieu records
Undertake any other additional duties appropriateto the post as requested by the Operations & Business Manager or ClinicianDirector and Partners
Prioritise communications ensuring urgent mattersare addressed by appropriate colleagues in a timely manner whilst takingresponsibility for dealing with these personally in a professional manner.
The ideal candidate will be able to work part-time hours; 18-25 hours per week to be agreed.
Person Specification
Qualifications
- Educated to GCSE level or equivalent
- GCSE Mathematics and English (C or above)
Experience
- Experience of Administrative duties
- Strong IT Skills
- Minute taking
- Proficient in the day-to-day use Outlook, Word, Excel and other MS packages
Personal Qualities
- Polite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Ability to work under pressure
Skills
- Clear, polite telephone manner
- Competent use of Office and Outlook
- Excellent organisational skills
- Problem solving and analytical skills
- Ability to follow policy and procedures
- Experience of working in a GP surgery
- Experience with working on SystmOne
- Own transport
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£28,000 to £32,000 a yearPro-rata depending on experience and hours
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