Legal Secretary

The successful candidate will report directly to the Partners and Office Manager, providing comprehensive administrative and secretarial support to fee earners across the Central London office.

Key responsibilities:

• Provide comprehensive secretarial support to solicitors and other fee earners; including managing diaries, arranging meetings and court hearings, organising travel and accommodation, and co‑ordinating internal and external appointments.
• Draft, format, proofread and finalise legal documents and correspondence such as letters, briefs, court bundles, witness statements, contracts, agreements and forms; ensure accuracy, consistency and compliance with firm precedents and style.
• Open, maintain and close client files in the case management system; keep accurate and up to date file records, prepare comprehensive file notes and ensure all documentation is correctly scanned, indexed and stored in the document management system.
• Manage incoming and outgoing client communications by telephone, email and post; draft routine client correspondence, handle client enquiries promptly and elevate legal or sensitive matters to fee earners as appropriate.
• Coordinate meetings, conferences and hearings, including preparation of agendas, meeting papers, attendance notes and follow‑up actions; take minutes where required and circulate outcomes promptly.
• Contribute to continuous improvement by identifying administrative efficiencies, suggesting improvements to templates and workflows, and assisting with practice‑wide administrative projects.

Key skills and experience:

• Proven experience as a legal secretary or senior legal assistant within a law firm or legal department, supporting solicitors across transactional or litigation matters.
• Excellent drafting, proofreading and IT skills with strong attention to detail and the ability to produce accurate, professional documentation under pressure.
• Confident user of case management and document management systems together with Microsoft Office applications (Word, Outlook, Excel); experience with e‑filing portals, document automation tools and PDF editing software is desirable.
• Strong organisational skills with the ability to prioritise competing demands, manage deadlines and work proactively with minimal supervision while maintaining a collaborative, client‑focused approach.
• Good interpersonal and communication skills, capable of building professional relationships with clients, colleagues, counsel and third‑party advisers and representing the firm appropriately at all times.
• Numerate and commercially aware, with an understanding of basic billing processes and the ability to handle confidential financial information accurately.
• Awareness of confidentiality, data protection and anti‑money laundering requirements relevant to legal practice and the competence to follow firm compliance procedures; willingness to undertake relevant training and checks.

#J-18808-Ljbffr…