Support Services Trainee Administrator

Full time 37.5 hours per week (Mon-Fri 8.30am to 5pm with 1 hour for lunch)

Probationary Period: 3 months from commencement

Duration: 2 year fixed term contract

Remuneration: In accordance with National Minimum Wage Rates

Holidays: 30 days per year

Other benefits

• Death in Service
• Company Pension Contribution
• Cycle to Work Scheme

Core Functions of Role and Training

• Assist the Support Service teams (Finance/People & Culture/Marketing/IT Services) with all administrative and operational support, while developing your skills, knowledge and experience as directed by the General Ledger Coordinator or the Accounts Team Manager.
• You will undertake work‑based training to attain a Modern Apprenticeship/SCQF Level 6 in Business Administration which will be carried out through the Highland Learning Academy. You will be allocated protected time at work to maintain your studies

Key Duties and Responsibilities

• Answering and directing telephone calls, manage the switchboard and voicemail system
• Managing incoming and outgoing mail as well as the inbox of the generic email accounts
• Management of meeting rooms and bookings
• Petty Cash handling
• Data entry and record maintenance, filing and document management
• Ordering and monitoring office supplies
• Supporting the departmental office teams with administrative requests
• Checking information for accuracy while maintaining confidential records appropriately
• Completing training and development activities
• Undertaking any other reasonable duties that are appropriate to the role

Qualifications, Experience and Personal Attributes

The successful applicant will require the following skills and experience:

• English and Maths at National Level 5
• Computer literate with a basic understanding of Microsoft Office Suite
• Good communication, verbal, listening and written skills and able to liaise professionally with both external clients and internal colleagues
• Ability to follow instructions and agreed processes
• Promote a good image of self and the company
• Demonstrate a high level of organisational skills with an aptitude for multi-tasking and efficiently structure daily tasks
• Demonstrate a strong attention to detail
• Demonstrate an enthusiasm and willingness to learn and undertake an Apprenticeship in SCQF Level 6 Business Administration
• Flexible and willing to undertake tasks outwith the key job responsibilities
• Be trustworthy, friendly, punctual and reliable

Pat Munro (Alness) Limited. Registered in Scotland (Reg No: SC033294). Registered Office: Caplich Quarry, Alness, Ross-shire IV17 0XU

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