Receptionist/Administrator – Permanent Role

Job Title: Front of House/Business AdministratorLocation: City Centre – EdinburghRemuneration: 27,000 – 29,000 per annum DOEContract Details: Permanent, Full Time based in office

Working Hours: Rotational basis: 7:45 AM – 4:15 PM and 9:00 AM – 5:30 PM

Responsibilities: Join our client’s dynamic team as an FOH Business Administrator and play a key role in ensuring the Edinburgh office runs like clockwork. Your responsibilities will include:

• Reception Excellence: Answer incoming calls and emails professionally, greeting clients warmly and directing them efficiently to meeting rooms
• Meeting Management: Schedule and coordinate internal/external meetings using Office Tracker software. Prepare meeting spaces to high standards, ensuring refreshments are ready
• Event Coordination: Assist in organising staff and client events, from setup to execution. Manage catering and ensure everything runs smoothly
• Support Staff: Provide tech support for remote staff, ensuring seamless meeting setups and troubleshooting AV issues
• Office Maintenance: Keep reception and common areas tidy, manage stock levels for groceries and supplies and oversee cleaning duties

General Duties:

• Maintain professional communication with the team for smooth operations
• Manage car park spaces and issue temporary passes as needed
• Handle all internal and external mail efficiently, ensuring privacy compliance
• Assist the Office Manager with training new team members, fostering a collaborative environment
• Conduct weekly stock checks and manage orders efficiently, ensuring cost-effectiveness and sustainability

Skills Required:

• Previous FOH experience essential
• Excellent planning and organisational skills
• Strong time management and reliability
• High-quality customer service focus
• Effective communication and teamwork capabilities
• Initiative and problem‑solving mindset

Office Angels are an equal opportunities employer.

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