Temple University College of Liberal Arts – Department Coordinator
Benefits
- Full medical, dental, vision coverage
- Paid time off
- 12 paid holidays
- Tuition remission – tuition free for eligible employees and dependents
- A generous retirement plan and more
Salary Range: $35,000-$40,000
Position Summary
The College of Liberal Arts is home to 30 undergraduate majors, 42 minors, and 32 graduate degree programs. With its vibrant and diverse array of educational programs, the College of Liberal Arts plays a tremendous role in the university’s academic success, and its mission mirrors both the historical importance of the liberal arts in society and the principles on which Temple University was founded. The college strives to prepare students for citizenship and careers, laying the foundation for a lifetime of learning, and teaching essential skills, including reading critically, thinking carefully, communicating effectively, appreciating diversity, and tolerating ambiguity. A liberal arts education from Temple helps students realize their aspirations and prepares them to meet the ever‑changing cultural, intellectual, and economic demands of our society.
This is a 10‑month position (off during the months of June and July). Required to be on campus five days a week from 8am‑5pm.
Required Education & Experience
- At least two years of directly related experience.
- An equivalent combination of education and experience will be considered.
- Experience with Microsoft Office Suite (including OneDrive, SharePoint, Word, Excel, and PowerPoint).
- Experience working in high traffic locations.
Preferred
- Experience working in an academic or university setting.
Required Skills And Abilities
- Must be able to work independently, prioritize and organize work.
- Excellent written, oral, and interpersonal skills along with the ability to effectively communicate with students, faculty, administrators and staff.
- Excellent customer service orientation and organizational skills with attention to details.
- Ability to learn and adapt to new technology quickly.
- Familiarity with academic policies, procedures and institutional regulations.
- Ability to assist the department Chair with curriculum management, syllabi collection, and catalog updates.
- Ability to provide administrative support to academic departments, including coordination of academic programs, faculty support, student services, and departmental operations.
Preferred Skills And Abilities
- Proficient in common University‑specific computer application programs such as Banner, TUMarketplace, Concur, Kronos and Taleo or similar ERP systems.
Essential Functions Of Position
- Provide administrative support to the Chair, Administrator, faculty and students. Serve as the primary point of contact for the department by answering the main phone line, greeting guests and responding to inquiries. Make appropriate referrals as necessary.
- Learn and understand all University and College policies and be able to research policy websites to find answers to inquiries.
- Submit TUMarketplace requisitions, including supply orders and facility requests, ensuring timely processing and fulfilment.
- Direct students to the correct University or College personnel for assistance when needed.
- Enter the course schedule each semester by the deadline indicated. Work closely with the Chair, Administrator, and Director of Academic Administration to ensure the schedule is accurate and complete. Continue to monitor for accuracy and ensure instructors are listed correctly.
- Complete all hiring worksheets for adjunct hiring and troubleshoot any issues that may arise throughout the hiring process. Maintain adjunct records including English Fluency forms, transcripts and CVs.
- Collect and organize award nominations for undergraduate students in coordination with the Chair, Undergraduate Chair, and advisors.
- Responsible for collecting syllabi on a semesterly basis and upload to the college’s One Drive.
- Managing departmental email accounts and forwards student inquiries to the appropriate faculty.
- Managing general correspondence of department: internal faculty and CLA emails; distribution of information; gathering availability to coordinate meetings.
- Maintain department calendar keeping current with departmental and college‑related events and activities.
- Coordinate meeting/event arrangements: scheduling conference rooms, classrooms and event space; submitting catering and facilities orders; ordering posters; processing photocopy requisitions and completing other administrative event preparations. Provide updates and confirmations.
Equal Opportunity Employer
Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
Compliance Statement
In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
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