Hr Assistant

Essential Duties and Responsibilities

Inductions

• Carrying out pre-employment checks and obtain references for new members of staff.
• Prepare the induction packs for new starters.
• Carry out inductions for new starters within the company.
• Making sure new starters are added to systems/spreadsheets/personnel file set up.

Absence/Holiday

• Maintenance of the attendance spreadsheets for all areas of the business.
• Keying in data in regards to approved holiday dates and absence calls.
• Liaising with Payroll in regards to absence and holidays to make sure data corresponds.
• Making sure that any members of staff that have accrued lieu days have been credited.

Administration/Advisory

• Updating and maintaining Personnel records/files.
• Generating HR KPI reports for the HR Manager.
• Processing leavers exiting the business, ensuring company property, training agreements and holiday entitlements are processed.
• Conducting exit interviews with leavers as and when necessary.
• Take minutes/notes for meetings where needed.
• Obtaining DBS checks on the appropriate staff.
• Liaising with Managers to make sure that probation reviews are carried out at the appropriate times.
• Responding to reference letters regarding past/present staff.
• Sending out letters to staff in regards to their T&Cs eg. Change of role/Pay increases.
• Handling Maternity/Paternity process.
• Attending meetings for TUPE process, taking notes.
• Sending letter correspondence to employees affected by TUPE.
• Assisting the HR Manager accumulate data for TUPE.
• Liaising with Payroll to respond to Solicitors letters.
• Managing the process of driving license checks for employees with company vehicles.
• Advising Managers on Company policies and procedures such as absence management, probations, performance and employee rights.

Recruitment

• To assist with recruitment in the absence of the internal recruiter.
• To contact candidates on employment status and sending out offer letters and welcome packs.
• To help out with any other duties consistent with the level and experience required of this post.

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