Admin Assistant (with Accounts Support)

Job Overview

Wilsons Auctions are looking for an Administrative Assistant to help with day-to-day administration and accounts tasks. In this role, you will support vendor pay-outs, debt management, reporting, and general administrative activities, helping keep things running smoothly across the department.

Key Responsibilities

Vendor pay-outs

• Process vendor invoices and prepare payment runs
• Review reports to identify payments due
• Compare against targets to ensure KPIs are met
• Prepare pay‑out reporting to send to accounts team to process payment
• Send reporting to vendor
• Maintain accurate invoice and payment records
• Respond to vendor queries and assist with account reconciliations

Debtor Management

• Review debtor reports and monitor outstanding balances
• Issue late payment reminders
• Process invoice cancellations

General Administration

• Assist with other admin duties as required

Essential Criteria

• Experience in invoice processing and payment administration
• Ability to manage debtor accounts and outstanding balances
• Strong attention to detail and accuracy
• Good Microsoft Excel and IT skills
• Ability to meet deadlines and KPI targets
• Strong communication and customer service skills

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