Administrative Assistant

Responsibilities

• Provide essential administrative and support services to keep operations running smoothly.
• Work with internal and external stakeholders, handling general enquiries and coordinating training, meetings, and travel.
• Use a range of technologies, including Content Manager (CM) for records management.
• Drive manual vehicles as required for fleet management duties.
• Assist with processing financial transactions: create purchase orders, process invoices, and prepare basic financial reports.
• Manage calendars, review shared mailboxes, and coordinate practical operations and administrative processes related to fleet management.
• Provide support during incidents such as bushfires, ensuring timely communication and resource allocation.
• Ensure compliance with organisational policies, procedures, audit requirements, and statutory obligations.
• Maintain minor asset registers, assist with Work Health and Safety audits, and help audit asset records.
• Take meeting minutes, collate documents for insurance claims, and demonstrate inclusivity and respect in all interactions.

Qualifications

• Experience in administration, including the use of computer‑based systems such as word processing, spreadsheets, and records management systems.
• Knowledge of financial and human resource management procedures, policies, and practices.
• Strong technology skills, analytical ability, attention to detail, and excellent communication and collaboration skills.
• Passion for community, environment, and delivering positive customer service.

Benefits

• Annual salary of $75,728 – $82,329 depending on experience (full time).
• Employer contribution to superannuation and annual leave loading.
• Accrued days off in addition to annual leave.
• Potential recruitment pool for ongoing and temporary opportunities over the next 18 months.

EEO Statement

We are committed to making our state a vibrant and inclusive place to live, work, and thrive for everyone. Our workforce represents people of all ages and genders, Aboriginal and Torres Strait Islander people, people with disabilities, the LGBTQI+ community, and people from diverse ethnic and cultural backgrounds.

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