Personal Assistant

We are looking for a Personal Assistant (m/f/d) to the Global Head of Broker Management in London and the Global Head of Marketing in Toronto. The role is based in our office in London.

Responsibilities

• Coordinate and schedule a busy calendar of both internal and external meetings across multiple countries and time zones.
• Collaborate with the PAs and EAs of internal and external stakeholders to ensure smooth scheduling and communication.
• Organise end-to-end travel across Europe and intercontinentally, including flights, hotels, airport transfers, taxis and any other logistics needed to keep trips running seamlessly.
• Filter emails, highlight urgent correspondence, filter phone calls and invitations.
• Act as the go-to person for all direct reports, as well as internal and external stakeholders, building strong relationships and keeping communication flowing smoothly and diplomatically.
• Prepare agendas and provide support by creating presentations and reports.
• Contribute to and coordinate ad-hoc projects and initiatives.
• Undertake other duties as requested.

Qualifications

• Proven senior PA experience within Financial Services with a natural ability to build rapport at all levels and strong organisational skills.
• Experience handling complex international diary management and travel.
• Competent user of Microsoft Office applications: Outlook, PowerPoint, Excel, Word.
• Excellent interpersonal skills at every level of the organisation.
• Tact and discretion.
• Well-developed ability to filter information, assess priorities and work independently.
• Ability to remain calm and focused under pressure.
• Service-minded, resilient and able to find solutions.
• Impeccable written and spoken English.
• Basic understanding of artificial intelligence (AI) and its potential applications in business.

Benefits

• Hybrid working model with flexible arrangements.
• Competitive salary with a generous bonus scheme.
• Company pension scheme.
• Private healthcare.
• Generous parental leave benefits.
• Career development and digital learning programs.
• International career mobility opportunities.
• Support for returning from career breaks.

We are committed to nurturing an inclusive environment where everyone feels they belong. We encourage flexibility and support a work-life balance.

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.

If you need any adjustments to be made during the application and selection process, please email agcsglobalcareers@allianz.com.

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