What You Will Do
- Contract/Proposal Assistance – Write, edit, administer and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations; as well as processing the flow of submittals and RFIs between the contractor and design team.
- Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date.
- Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement.
- Be a go‑to resource in your studio on how to understand, meet, and exceed firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics).
- General project assistance such as supplementary project research, meeting notes, updating project profiles, and other miscellaneous tasks to improve the project quality and delivery process.
Your Qualifications
- Demonstrated experience from a similar role.
- Self‑motivated and naturally curious about the architecture and design process.
- Proficient in Microsoft Word and Excel and capable of taking meeting notes.
- Experience working in InDesign on presentations and organizational charts is a plus.
- Excellent verbal and written communication skills.
- Legal and contract review experience is a plus, but not required.
Benefits
- Medical and dental insurance.
- Season ticket loans.
- Pension plan.
- Twice‑annual bonus opportunities.
- Reimbursement for professional qualifications and associated renewal and exam fees.
- Tuition reimbursement for certain eligible programmes or classes.
Equal Employment Opportunity
We are proud to be an Equal Employment Opportunity and affirmative action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E‑verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email info@gensler.com.
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