Optegra has an exciting new job opportunity for a Personal Assistant/Team assistant to support our UK Leadership Team. This is a great opportunity to join a growing and developing business and benefit from our fantastic fully funded training programs.
This role can be full-time or part-time on a 6‑month FTC.
Company Overview
Optegra Eye Healthcare has been proudly recognised as one of 115 Best Big Places to Work 2025 awarded by the Sunday Times.
We are committed to creating an exceptional working environment where our people thrive. Join us and be part of a team that values your growth, wellbeing, and contribution every step of the way.
Benefits
- Generous salary reviewed annually; up to £45,000 dependent on experience
- Generous matched pension contributions
- 33 days annual leave inclusive of bank holidays
- Flexible working and SMART working schemes
- Funded training and development
- Celebrating anniversaries
- Annual STAR awards
- Blue Light Card with discounts online and on the high street
- Free laser eye treatment for you and a 20% discount for friends and family
- Private Healthcare, 24/7 GP appointments, free Physio and counselling for wellbeing
- Enhanced maternity and paternity leave
- Cycle to work scheme and season ticket loan
The Role
To provide proactive, professional PA support to the UK Managing Director and members of the UK Leadership Team (UKLT) by ensuring all meetings, travel arrangements and bookings are managed effectively and efficiently. Work alongside the Group Executive Assistant on a daily basis to proactively manage workload, ensuring relationships are well managed and receive the highest level of attention and support. The role requires exceptional organisation, strong judgement and the ability to anticipate needs, prepare materials and respond confidently on behalf of senior stakeholders. This position follows the company’s hybrid policy of two office‑based days per week (adjusted for part‑time hours).
What You’ll Need
PA and Secretarial
- Day‑to‑day diary management, liaising with internal and external meeting arrangements and making priority decisions
- Preparing draft documents for review using MS Office
- Travel arrangements, bookings and ensuring proactive arrangements maximise time and money
- Administration of travel and expenses where required
- First line response for all incoming mail to the UK MD/UKLT members
- Preparing draft responses for patient compliments and complaints sent directly to UK MD
- Liaising with wider stakeholders to prepare agendas, supporting packs, taking minutes and distributing minutes for internal meetings
- Supporting members of the UKLT on projects
- General event planning for the UKLT team including Christmas parties
Office Management
- First port of call for all office queries/issues in agreed offices
- Monitor post and deliveries, scanning and forwarding to recipients
- Liaison with Facilities Manager and maintenance contractors attending site
- Monitor hot desks, ensuring equipment is in place and liaising with IT as required
- Route physical post to correct department
- Hospitality – reception, refreshments for meetings/visitors, catering, kitchen; arranging and providing lunches/refreshments when needed
- Running the office: boardroom bookings, stationery orders, photocopiers/printers, cleaner management
- Meeting room management
- Support for key meetings in Central London/North London & Manchester office where required
- Any other ad hoc tasks reasonably required within the scope of the role
Closing date: Please get your application to us as soon as possible. We may close this vacancy once we have received sufficient applications.
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