Office Support Administrator
Location: Belfast (Fully Office-Based)Hours: 30 hours per week, Monday to Friday (Flexible hours offered)Salary: £17.62 per hourContract: Permanent
Office Support Administrator
VANRATH are delighted to be partnering with a respected organisation in the voluntary sector to recruit an Office Support Administrator for their Belfast office. This is an excellent opportunity for an experienced administrator who enjoys a varied role combining office coordination, executive support and facilities administration within a collaborative, purpose-driven environment.
Working closely with senior leadership, the successful candidate will play a key role in ensuring the smooth day-to-day running of the office while providing confidential administrative support across the wider team.
What You’ll Receive
Competitive hourly rate of £17.62
Generous annual leave entitlement
Enhanced company sick pay
Employer pension contribution
Health cash plan
Additional employee wellbeing and discount benefits
Ongoing learning and professional development opportunities
Supportive and collaborative working culture
The Role
The Office Support Administrator will oversee the daily administration of the regional office, ensuring efficient operations while supporting senior management with executive and organisational responsibilities.
Key duties will include:
Managing the day-to-day operation of a busy office environment
Providing diary management, meeting coordination and administrative support to senior leadership
Organising travel, accommodation and meeting logistics
Preparing agendas, taking accurate meeting minutes and monitoring follow-up actions
Acting as the first point of contact for visitors, telephone enquiries and incoming correspondence
Coordinating office supplies, equipment and facilities to ensure the workplace operates efficiently
Liaising with external contractors, suppliers and service providers
Monitoring office expenditure and processing authorised purchases
Supporting onboarding activities for new employees, including office inductions and workspace preparation
Assisting with internal communications, staff events and organisational initiatives
Maintaining accurate electronic and manual filing systems
Supporting health and safety compliance, including record keeping, inspections and workplace checks
Assisting with facilities administration, maintenance coordination and general office compliance
Providing wider administrative support across departments as required
The Ideal Candidate
Applicants should be able to demonstrate:
At least three years’ experience within office administration, office coordination or business support
Previous experience supporting senior managers or executives
Strong organisational skills with the ability to manage multiple priorities simultaneously
Excellent communication and interpersonal skills
High levels of discretion when handling confidential information
Strong working knowledge of Microsoft Office, including Word, Excel and PowerPoint
Experience maintaining accurate records and office documentation
A proactive approach with excellent attention to detail
The ability to work independently while contributing effectively within a wider team
Desirable:
Previous experience within the charity, public or not-for-profit sector
Knowledge of workplace health and safety administration
An interest in using digital or AI-powered tools to improve administrative processes
Skills:Receptionist Administrator Reception PA Admin H&S Operations
Benefits:Excellent Benefits and Progression
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