We’re looking for a dynamic Lead Administrator to support the District Nursing and Community Therapy Service teams in the Northeast, covering Bicester and Kidlington.
This role is going through job evaluation, therefore some duties may change.
This is a varied and demanding role that will provide opportunities for developing processes within a friendly team of clinicians and administrators to ensure patient needs are met and that accurate paper and electronic records are maintained.
You will be highly organised with the ability to multitask and problem solve in a busy and varied environment.
Main duties of the job
As Lead Administrator, you will be responsible for the day-to-day organisation of the administrative team across four offices and work flexibly to meet the needs of this multi-disciplinary team. You will need excellent communication skills, be reliable and punctual and have experience in managing a small team.
- Actively support Trust policies for core tasks, health & safety, auditing and maintaining accurate records.
- Work directly with clinicians, minute meetings and develop processes.
- Motivate and support the administrative team, maintain a calm and efficient work environment, and operate autonomously.
- Provide administrative support for meetings (organising, preparing agendas, taking minutes, completing action plans).
- Lead day‑to‑day office management: facilities, room bookings, stock management and liaising with the Trust Estates team and building managers.
About us
Oxford Health provides physical, mental health and social care for people across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset, delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible.
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing:
- Excellent opportunities for career progression
- Individual and Trust-wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount
- Lease car scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (waiting lists may apply)
- Staff networking and support groups
Job responsibilities
- Ensure smooth and timely patient referrals and maintain patient records.
- Promote new ideas for service improvement and show initiative.
- Work autonomously and self‑motivated.
Person Specification
Knowledge
- Proficient in MS Word, Excel, Outlook and Teams.
- Knowledge of EMIS.
Qualifications
- NVQ Level II in business administration or equivalent experience.
Experience
- Ability to manage and prioritise own workload.
- Experience of managing others.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a submission for Disclosure to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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