Executive Assistant

Administrative Business Partner (EA) – 3-Month FTC | London (Hybrid)

Are you a highly detailed Executive Assistant with exceptional calendar management skills? We are partnering with a world-leading global tech company to find a proactive, experienced EA for an immediate 3-month contract.

In this role, you will act as the strategic right-hand to two Directors within the People Operations (HR) team, ensuring seamless day-to-day operations with minimal guidance.

The Details

• Contract: 3-Month Fixed Term Contract (Starting ASAP)
• Rate: £34.62/hr PAYE (approx. £73,000 pro-rata)
• Location: London (Hybrid – 3 days in-office, 2 days WFH)

Key Responsibilities

• Strategic Calendar Management: Proactively schedule, maintain, and optimize calendars for two Directors across multiple time zones, resolving conflicts and allocating time for short- and long-term planning.
• Travel & Expense Coordination: Book global travel, manage visas/passports, develop itineraries, and process expenses, invoices, and purchase orders.
• Event & Project Management: Plan and execute medium-to-large scale internal and external events (team off-sites, summits, tech talks), managing budgets, venues, and logistics from start to finish.
• Meeting & Facilities Support: Prepare meeting materials (agendas, decks), take notes, manage attendee lists, and liaise with internal real estate teams for office space allocation and moves.
• Culture Leadership: Act as a role model within the broader EA community. Drive strategic programs around site culture, community affairs, and team dynamics (e.g., Culture Club, process improvements).

What You Bring to the Table

• Hyper-Organized: Highly detail-oriented with extensive experience in complex scheduling, time management, and booking.
• Autonomy & Judgment: Ability to execute tasks, manage risks, and solve problems proactively with minimal supervision.
• Discretion: Highest standards of confidentiality and an advanced understanding of corporate policies.
• Core Proficiencies: Exceptional written and verbal communication, relationship building, expense management, resource planning, and event management.

…