Job Overview
Are you a highly organised, professional and discreet Personal Assistant looking to support senior leadership within NHS Wales? We’re seeking a proactive individual to join our People Services team. In this pivotal role, you’ll provide comprehensive, confidential support to the Associate Director for People Services. You’ll manage a busy diary, coordinate meetings and committees, prepare reports and briefings, and act as a key point of contact for colleagues across the Health Board and wider partners. You’ll thrive in a fast-paced environment, juggling competing priorities while maintaining accuracy and attention to detail. Strong communication skills, excellent IT abilities, and experience in minute-taking and administrative coordination are essential. This is a rewarding opportunity to play a central role in supporting workforce priorities and contributing to the effective delivery of People Services across the organisation. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main Duties
- Provide effective, efficient, accurate, prompt and comprehensive administrative and secretarial support to the Associate Director for People Services.
- Ensure high quality secretarial support and effective communication between internal and external colleagues.
- React to and implement changes to service as directed by the Associate Director of People Services.
- Maintain strict confidentiality and discretion at all times.
Qualifications and Knowledge
- NVQ in Office Management or equivalent administrative and organisational experience.
- Advanced knowledge of word processing and spreadsheet packages.
- Maths/English GCSE or equivalent.
Desirable Criteria
- Evidence of CPD / personal development.
- NVQ 2.
- Experience of working within the NHS (hospital environment).
- Experience within a busy office environment.
Experience
- High-level comprehensive administrative/PA service experience.
- Setting up and using filing/IT systems.
- Accurate minute and note taking – including follow-up of actions.
- Familiar with office procedures and deadlines.
Application Information
Applications may be submitted in Welsh, and applications submitted in Welsh will not be treated less favourably than an application submitted in English. Please check your email account regularly; successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Equality, Diversity and Inclusion
We are committed to promoting equality and diversity, and are proud to welcome applicants under the ‘Disability Confident Employer’ scheme.
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